Detailer Updates

The MSC Detailer Mission

• To assign the best qualified officers to meet needs of the Navy as defined by the approved officer billet file.
• To assign officers to billets which develop their professional expertise so that the MSC embodies the leadership, technical, and managerial skills necessary to achieve the Navy’s mission.

Needs of the Navy

Needs of the Navy are the primary consideration in each MSC officer's assignment and override all other factors. These needs are met by filling a valid billet requirement with the best officer available. The best qualified officer is the one who meets the billet requirements and is available.

Career Needs of the Individual

Operational, technical, and managerial areas of development are key elements in every MSC officer's career progression. Each MSC community has a basic career path that develops its officers to assume positions of increasing responsibility. Within a career path, there is a great deal of room for flexibility among assignments to achieve the desired results. Depending on the community, officers must obtain certain qualifications during their career.

Desires of the Individual

The desires of the individual, although listed third, are important. In this area, the morale of the officer and, in many instances, the family is affected. The working spouse factor is specifically considered in the assignment process; however, the employment status of the spouse does not take priority over the needs of the Navy or the career needs of the individual. Throughout an officer’s career, there may be a requirement for the officer to take an assignment that maintains career progression and forces the member to serve an unaccompanied tour overseas or to choose to become a geographical bachelor in the contiguous United States. Ultimately, the individual's marital status will have no effect on assignments or selection boards. Desires of the individual are human factors, which are considered when dealing with the personal lives of individuals, particularly in an all-volunteer environment; however, the needs of the Navy remain paramount.

Communication is Important

Clear communication of these three pillars between detailers and individuals is vital. Personal contact can be in the form of email correspondence, visits, and telephone calls. Active communication will help ensure all aspects of the detailing process are clear and understandable.

Detailer Notes

• Orders are being released through December 2024. Expect a continuing resolution and for orders to be released when funding becomes available.
• Detailers enter AQDs only. Some AQDs are sent for verification by outside sources.
• Record Reviews: Schedule one now with your detailer.

Spouse Co-Locations

Spouse Co-Locations: Discuss This Topic With Your Detailer Early!

BLUF

Spouse co-location assignments are fully supported by the Chief of Naval Personnel and, when requested, become the highest priority and main duty preference, consistent with needs of the Navy.

What is co-location?

Co-location is when a married couple of two military members are able to move together and to establish a joint household. It can be two Navy members, or a Navy member married to a member of another uniformed service. Co-location does not include assignment for duty near a civilian spouse, including civilian Government employees.

When does co-location not apply?

Members can decide not to be co-located, and this would need to be communicated by both members to their respective detailers. Also, colocation may not be achievable during a training assignment, nor during the utilization tour immediately following the training assignment.

What are some other restrictions or difficulties with co-location?

• Assignments will be made to fill valid Navy requirements, considering the needs of the military family, as well as the manning of the losing and gaining activities; therefore, co-location and immediate reassignment may not always be possible.
• Co-location of Navy members with members of other uniformed services or services of other countries are much more difficult and may not always be possible.
• While there is no established maximum distance between duty stations for co-location, 90 driving miles should be used as a guide when considering co-location requests. -- Fulfilling duty preferences for geographical location, or type of duty or unit, may not be possible.
• Military couples will not be permanently assigned to the same ship or the same shipboard deployable command.
• Members will not be assigned to the same command ashore with the same reporting senior without the gaining commanding officer’s concurrence.

How do I apply for co-location status?

Requests for co-location will not be considered, unless the members are married at the time of request. Officers desiring co-location must each submit a one-time request on NAVPERS 1301/85, with command endorsement, to their detailers noting their military couple status, service of spouse, and spouse’s detailer’s contact information. Both members must be in agreement that co-location is desired.

If you have any questions about co-location, please contact your MSC detailer, and we will be happy to assist. For the full Navy policy on co-location, please see MILPERSMAN 1300-1000.

The Role of the Placement Officer and Detailer in Officer Assignments

Placement Officers are the liaison between Navy Personnel Command (PERS) and commands. They ensure all valid/funded billets on authorized manning document (AMD) are filled, based on community manning levels and billet priority.

Detailer versus Placement Officer Roles Defined

The detailer is the officer’s advocate and matches the member with best duty station based on career progression, professional growth, billet diversity, rotation date, available billets, and needs of the Navy, etc. The detailer enters orders into electronic order writing system, and orders are then vetted through multiple reviewers, including placement officers for the losing and gaining commands.
The losing command placement officer verifies that the member has met time on station and that a backfill has been identified. The gaining command placement officer ensures the member meets the requirements of the billet (i.e., correct designator, subspecialty, AQDs, etc.). If there are vacancies in higher priority areas (i.e., operational and overseas), those billets are filled first, while taking into consideration spouse co-location, exceptional family member program (EFMP), limited duty (LIMDU), and other pertinent professional and personal concerns.

So how do Placement Officers fit into the whole "orders" equation?

Placement Officers work directly with command leadership to ensure ships, staffs, and commands are adequately manned. Detailers work on timing of permanent change of station (PCS) with gaining/losing personnel to ensure minimal billet gaps. The command makes the ultimate decision on the member’s actual transfer date. Command concerns can be voiced to their placement officer who can then discuss concerns with the member’s detailer. Your projected rotation date (PRD) is determined by the date you reported on board your current command and the PERS prescribed tour length for your billet (Sea Duty 2 years, CONUS 36 Months, OCONUS tour length determined by location and whether you went accompanied or unaccompanied).
Extending beyond your PRD by a few months to allow a face-to-face turnover is rarely an issue, but PCSing prior to your PRD requires a PERS flag prior to orders being authorized for release. Occasionally, commands are willing to gap a billet to accommodate an officer’s unique situation. If a gap is acceptable, the member can inform their detailer, and the command informs their placement officer to ensure everyone is aware.

Takeaway

Understanding roles and responsibilities of placement, detailer, command and constituent when negotiating and executing PCS moves are important to ensure clear communication and to reduce frustration while delivering mission success. If you have any questions regarding your command's manning, you can discuss it with command leadership, and if needed they will contact their placement officer. Your detailer works for you, the placement officer works for the command, and we all work together to retain talent and deliver mission success.

More Updates From Your MSC Detailers

• Orders both CONUS and OCONUS are getting released two (2) months from the detachment date.
  • Letters of Intent (LOIs) can be issued but no Line of Accounting (LOA) will be attached
  • Note: Order posture can change FY25 DUINS
  • PRDs need to be 24 months at the time of detachment (refer to BUMEDNOTE 1520)
  • Questions? Discuss with your detailer for PRD requirements
• XO/CO Packages
  • Discuss with your detailer regarding qualifications based
    on PRD.
  • Refer to MILPERSMAN 1301-110
  • Cannot negotiate orders until the results of the board have posted
• Milestone Packages
  • Discuss with your detailer regarding qualifications based on PRD
  • Refer to MILPERSMAN 1301-110
  • Cannot negotiate orders until the results of the Milestone board have been posted
  • Member has to complete the entire 36 months of the Milestone to receive AQD credit
• EFMP status needs to be updated every three (3) years.

The MSC Detailer Mission

To assign the best qualified officers to meet needs of the Navy as defined by the approved officer billet file.

To assign officers to billets which develop their professional expertise, so that the MSC embodies the leadership, technical, and managerial skills necessary to achieve the Navy’s mission.

The Three Pillars of an MSC Duty Assignment

1. Needs of the Navy
2. Career Needs of the Individual
3. Desires of the Individual

Needs of the Navy

Needs of the Navy are the primary consideration in each MSC officer's assignment, and they override all other factors.
These needs are met by filling a valid billet requirement with the best officer available. The best qualified officer is the one who meets the billet requirements and is available.

Career Needs of the Individual

Operational, technical, and managerial areas of development are key elements in every MSC officer's career progression.
Each MSC community has a basic career path that develops its officers to assume positions of increasing responsibility.
Within a career path, there is a great deal of room for flexibility among assignments to achieve the desired results. Depending on the community, officers must obtain certain qualifications during their career.

Desires of the Individual

The desires of the individual, although listed third, are important. In this area, the morale of the officer and, in many instances, the family, are affected. The working spouse factor is specifically considered in the assignment process; however, the employment status of the spouse does not take priority over the needs of the Navy or the career needs of the individual. Throughout an officer’s career, there may be a requirement for the officer to take an assignment that maintains career progression and that forces the member to serve an unaccompanied tour overseas, or to choose to become a geographical bachelor in the contiguous United States. Ultimately, the individual's marital status will have no effect on assignments or selection boards. Desires of the individual are human factors which are considered when dealing with the personal lives of individuals, particularly in an all-volunteer environment; however, the needs of the Navy remain paramount.

Communication is Important!

Clear communication of these three pillars between detailers and individuals is vital. Personal contact can be in the form of email correspondence, visits, and telephone calls. Active communication will help ensure all aspects of the detailing process are clear and understandable.

FAQs on Continuation

What is continuation?

Continuation is the selective process of retaining commissioned officers who are subject to involuntary discharge for years of service or failures of selection (FOS) for promotion. Officers who accept continuation can continue to serve during the period of approved continuation, and will be considered for promotion on subsequent selection boards and can serve longer if selected for promotion or offered a second period of continuation.

Which MSC are eligible for continuation for FY24?

All MSC LTs incurring their second FOS during the FY24 Promotion Selection Board and previously continued LTs whose continuation period expires during FY24 are eligible for continuation for FY24. For MSC LCDRs, continuation is offered as follows:

• Twice FOS LCDRs with 14 to 18 years of active service (YOAS) on the date of mandatory discharge. Will be continued until eligible for retirement at the completion of 20 YOAS.
• Twice FOS LCDRs with less than 14 YOAS on the date of mandatory discharge. Will be continued for a period of three (3) years (potentially eligible for future additional continuation).
• Twice FOS LCDRs with 18 or more YOAS will not be continued, but will be retained until retirement eligible at 20 YOAS.
• Twice FOS LCDRs facing statutory retirement at 20 YOAS in FY24 will be continued until the last day of the month in which the officer completes 24 YOAS.

Can I stay on active duty beyond my NLT date?

No, unless you have pending military justice proceedings (e.g., court-martial) or have a pending formal Physical Evaluation Board.

Do I have to apply to the continuation board?

No. If you are eligible, your record will automatically go before the board. There is no requirement to communicate with the board. If you wish to communi-cate with the board, you may submit a letter to the board per MILPERSMAN 1420-010.

How and when will I know if I am offered Continuation?

Continuation Board results are posted to your account on BUPERS Online (www.bol.navy.mil) immediately following release of the associated Promotion Selection Board results via ALNAV message. The codes shown are as follows: A —continued until retirement eligible, C — continued for three (3) years, and M — not selected for continuation.

What is required of me once I am selected for continuation?

Officers selected for continuation are presumed to accept continuation unless they decline in writing within 90 days of the release of the associated Promotion Selection Board’s results. Contact your detailer for more information.

If I decline continuation, am I entitled to involuntary separation pay?

Maybe. If you have completed at least six (6) years of active duty and your continuation duration would not take you to retirement eligibility, you are eligible for separation pay.

I know what detailers do, but what are PERS placement officers?

Placement Officers are the liaison between Navy Personnel Command (PERS) and commands. They ensure all valid/funded billets on the authorized manning document (AMD) are filled, based on community manning levels and billet priority.

Detailer versus Placement Officer — Roles Defined:

The detailer is the officer’s advocate and matches member with best duty station based on career progression, professional growth, billet diversity, rotation date, available billets and needs of the Navy. The detailer enters orders into the electronic order writing system, and orders are then vetted through multiple reviewers, including placement officers for the losing and gaining commands.
The losing command placement officer verifies that the member has met time on station and that a backfill has been identified. The gaining command placement officer ensures the member meets the requirements of the billet (i.e., correct designator, subspecialty, AQDs, etc.). If there are vacancies in higher priority areas (i.e. operational and overseas) those billets are filled first, while taking into consideration spouse co-location, Exceptional Family Member Program (EFMP), limited duty (LIMDU), and other pertinent professional and personal concerns.

S

So how do Placement Officers fit into the whole "orders" equation?

Placement Officers work directly with command leadership to ensure ships, staffs, and commands are adequately manned. Detailers work timing of permanent change of station (PCS) with gaining/losing personnel to ensure minimal billet gaps. The command makes the ultimate decision on the member’s actual transfer date. Command concerns can be voiced to their placement officer who can then discuss concerns with the member’s detailer. Your projected rotation date (PRD) is determined by the date you reported on board your current command and the PERS prescribed tour length for your billet (i.e., Sea Duty is two years, CONUS is 36 Months, and OCONUS tour length is determined by location and whether you went accompanied or unaccompanied). Extending beyond your PRD by a few months to allow a face-to-face turnover is rarely an issue but PCSing prior to your PRD requires a PERS flag prior to orders being authorized for release. Occasionally, commands are willing to gap a billet to accommodate an officer’s unique situation. If a gap is acceptable, the member can inform their detailer and the command informs their placement officer to ensure everyone is aware.

The Takeaway:

Understanding roles and responsibilities of placement, detailer, command and constituent when negotiating and executing PCS moves is important to ensure clear communication and reduce frustration while delivering mission success. If you have any questions regarding your command's manning, you can discuss it with command leadership and, if needed, they will contact their placement officer. Your detailer works for you, the placement officer works for the command, and we all work together to retain talent and deliver mission success.

Specialty Leader and Detailer Roles in Officer Assignments

While Specialty Leaders and Detailers work very closely together, they have separate and distinct responsibilities and perspectives. Specialty Leaders report to the Chief, BUMED via the Director of their Corps. They serve as the Surgeon General’s specialty subject matter experts (SME) and advocate for and answer inquiries regarding their specialties. In contrast, Detailers work for Navy Personnel Command (PERS), which is a line command. There are overarching PERS policies that dictate detailing processes and decisions. Policies establish tour lengths, assignment fill priority, time on station requirements, retirement, and resignation processes, exceptional family member program, etc.

Role of the Specialty Leader:

Specialty Leaders serve as a liaison between constituents, detailers, BUMED, and their specialties. They make recommendations only, they DO NOT DETAIL. They make recommendations regarding: individual augmentee deployments, cross-level TAD support, career path and progression, matching required skillset for specific billets and other duties as outlined in BUMEDINST 5420.12F. As such, they provide insight and advice to their officers and the detailer regarding officers’ career management and appropriateness for assignments.

Role of the Detailer:

The Detailer’s role is to be the officer’s advocate. They provide career advancement and service record management advice, perform record reviews, and negotiate orders. Detailers have visibility of an officer’s record, EFM status, PFA information, and can add additional qualification designators (AQDs). Detailers DETAIL. Detailers coordinate with the officer and specialty leader to balance officer professional progression and desires with the needs of the Navy. Detailers are an important part of extension requests, DUINS, and PCS orders, and they also ensure compliance with PERS policies.

The Takeaway

Detailers and Specialty Leaders work together to ensure that both the community and the officer’s career needs are met. Knowledge of Specialty Leader and Detailer roles improves officers’ understanding of Navy career management. Collaboration between the Officer, Specialty Leader, and Detailer is important to ensure active talent, career, and record management. This ensures that each officer has the opportunity to reach their full professional and leadership potential. Officers should communicate with senior mentors, their detailer and their specialty leader throughout their careers. At a minimum, officers should contact the specialty leader and detailer 12 months ahead of projected rotation dates (PRD) to discuss short and long-term goals, to request an extension, to discuss future desired duty stations, and to submit intent to separate or retire. Pertinent issues such as collocation and unique family circumstances, if applicable, should also be shared if it will affect officer’s assignability.

Board Eligible Officers

Is Your Record Accurate and Up-to-Date?

If you are planning on sending a letter to the board, see the link in this article for the preferred electronic methods for submitting these letters. Board correspondence must be re- ceived no later than 10 calendar days before board convene date.

Per Secretary of Defense guid- ance, the display of official photo- graphs to officer promotion selection boards has been prohibited. Please refer to NAVADMIN 247/20 for more information.

Officers are responsible for ensur- ing their record is accurate and up-to -date. Utilize the link below to access the records support division. Detailers can only update some AQDs. Detailers do NOT have access or the ability to update other sec- tions of your record. Sending detail- ers anything other than AQDs will only delay the record updating pro- cess.

If there is no action/response from the primary POC contacted, you can utilize My Navy Career Center (MNCC).

Promotion Boards will see your Officer Summary Record (OSR) and Performance Summary Record (PSR) when voting on your record “in the tank.” The Board Member assigned to brief your record will also review your FITREPS, awards, letters to board, and other supporting docu- mentation. While you should verify the accuracy of your entire record, you should focus your efforts on en- suring that your OSR, PSR, FITREPS, and Awards are accurate and up-to- date.

While multiple AQDs and awards demonstrate your experience and accomplishments, documented sus- tained superior FITREP PERFOR- MANCE in challenging leadership positions with increasing scope/ impact is the best indicator for pro- motion success.

Officer Summary Report (OSR)

Special Qualifications

What are special qualifications?

There are two categories of qualifications that populate in the special qualifications section of your OSR. They are Additional Qualifying Designators (AQD) and Navy Officer Billet Classification (NOBC) codes.

What is the difference between a NOBC and an AQD?

An NOBC provides a general description of a group of positions sufficiently alike in respect to their duties and responsibilities to justify a common name. It is not meant to cover every duty required of a job nor is every duty listed necessarily a requirement of the billet. Similarly, an NOBC in an officer's record does not necessarily indicate that the officer has experience in every duty listed in the NOBC’s definition. AQD codes enhance billet and officer designator codes by identifying more specifically the qualifications required by a billet or a unique qualification awarded through service in a coded billet. They identify additional qualifications, skills, and knowledge required to perform the duties and/or functions of a billet beyond those implicit in the billet designator, grade, NOBC, or subspecialty.

How are NOBCs and AQDs used?

NOBCs and AQDs are detailing tools. The AQD code identifies the attainment of skills and knowledge, as recognized by a competent authority, in addition to those identified by the officer designator, grade, NOBC, or subspecialty. Therefore, AQDs aid in the selection of naval officers to fill certain billets requiring specialized skills and knowledge. NOBCs are rarely used by Medical Service Corps detailers to aid in assignment process.

How are NOBCs and AQDs awarded?

The NOBC code is automatically applied to an officer's record upon assignment to a billet identified by that NOBC, provided the member is in the billet for more than five months. AQDs are awarded by Naval Personnel Command (usually your detailer). In some cases, the codes are awarded only when approved by administrative board action, such as Command Eligible (2D2). In other cases, the AQD must be reviewed by the primary Consultant. Executive Medicine (67A), for example, requires the Joint Medical Executive Skills Program manager to validate the member’s skills prior to the detailer awarding the AQD. Some officer AQD codes are only valid for a specific period as skills or knowledge that are perishable and will require some form of recertification prior to being rewarded.

How do I request an AQD be added into my record?

Email your Detailer with the AQD being requested, the Officer Awarding Criteria, and all supporting documentation for the AQD. As an example, if you were requesting the Marine Corps Medical Department Officer AQD (6FA):
“Please update my record with the 6FA AQD. Successfully completed a deployment of 90 or more consecutive days with the Marine Corps. Please see FITREP/PIM documentation attached. Designators: 210X, 220X, 230X, 290X Grades: O1 to O6.”

Extending My Projected Rotation Date:

What’s Required?

• Q: What’s the policy on extending projected rotation dates (PRDs)?
  • A: MILPERSMAN 1301-104 states that on a case-by-case basis, tour extensions of up to one year at your present duty station may be approved. Requests must be submitted at least six months prior to your current PRD, and approval will be based on a variety of factors such as officer career timing, availability of a relief, and requirements for other priority billet fills.
• Q: What is the process for requesting a PRD extension?
  • A: It is highly recommended that the first step is to discuss a potential PRD extension with your command, your specialty leader, AND your detailer prior to officially requesting. The submission window for extension requests is no earlier than 12 months, and no later than six months from your current PRD. A written request with justification for the extension must be routed via your chain of command (CO endorsement), to PERS 4415 at ; ensure youcopy your detailer and specialty leader for awareness. Your request will be routed within PERS for a final decision. If you haven’t received a response from PERS 4415 within two weeks, you should contact your detailer.
• Q: What are the potential benefits of extending PRDs?
  • A: Extensions can promote staff continuity and command stability during periods of higher than usual turnover. In certain situations, extending may also allow for additional time needed to achieve the level of performance desired to allow competitiveness for promotion. Extensions can also contribute to stability for exceptional family member needs, or allow a child the option to complete the last two years of high school at the same facility. Lastly, extensions can help align resignations or retirements to coincide with the end of your obligated service.
• Q: What are the potential pitfalls or risks of extending PRDs?
  • A: Extending in a billet limits opportunities for other officers in the community to gain the experience provided by that job. Certain positions or geographic locations are in high demand, and extensions can impact other officers in the community’s career progression, or reduce options for dual military or exceptional family member care. Extensions can reduce diversity in experience, and increasing billet complexity and responsibility is highly valued by the Medical Service Corps and Navy Medicine. Therefore, staying in a billet too long can cause stagnation and reduced competitiveness for promotion selection.

Other news:

Expired EFMP Status?

During the height of COVID-19 restrictions, orders were approved in spite of having an expired Exceptional Family Member Program (EFMP) status. According to PERS 454, orders will no longer be processed with expired EFMP determinations, and orders will be held until the EFMP status is updated. Members must arrange an appointment with their local military treatment facility to get their EFMP status updated.

Officer Retirements & Resignations Frequently Asked Questions

Retirements:

• Q: What are the references for the most common types of officer regular (active duty) retirements?
  • A: See Officer Retirement Laws (navy.mil).
• Q: What are my important career dates related to qualification and calculation of retirement pay for a regular (active duty) retirement?
  • A: Important career dates related to a regular retirement are available in your Officer Data Card (ODC). Log onto BUPERS Online and access your ODC. There you can find your dates for:
  • • ADSD (Active Duty Service Date). Block 20 on your ODC – An actual or computed date representing the date when all active duty (enlisted, warrant, and commissioned) in any of the U. S. Armed Services and their Reserve components would have begun if it were continuous to the present. It is used to calculate your eligibility for active duty retirement and your retire- ment percentage.
    • ACBD (Active Commissioning Base Date). Block 19 on your ODC – An actual or com- puted date representing the date when all creditable active commissioned service in any of the U.S. Armed Services and their Reserve components would have begun if it were continuous to the present. It is used to calculate your active commissioned service.
    • PEBD (Pay Entry Base Date). Block 16 on your ODC – An actual or computed date rep- resenting the date when all creditable service for pay purposes would have begun if it were continuous to the present. It incorporates all creditable service in any of the uniformed services of the U.S., active and inactive, commissioned and enlisted. It is used to calculate your longevity pay.
    • Promotion History. Blocks 36-40 on your ODC. It is used to calculate your time in grade.
• Q: How and how far in advance of my desired retirement date can I expect retirement orders?
  • A: Per MILPERSMAN 1800-020, fiscal constraints limit the release of CONUS orders to no earlier than six months prior to the actual retirement date and no earlier than nine months prior to the actual retirement date for OCONUS orders. Approved leave and permissive temporary duty do not change the actual retirement date.
• Q: What is the current policy for house hunting and job hunting TAD and separation (aka, terminal) leave?
  • A: Refer to MILPERSMAN 1320-220 and MILPERSMAN 1050-120.
• Q: What will my retirement pay be?
  • A: Refer to the DFAS Retirement Pay Calculator for an estimate of your retirement pay and further information.

Resignations

• Q: What are the applicable references for officer resignation requests?
  • A: Refer to MILPERSMAN 1920-190 and MILPERSMAN 1920-200.
• Q: When and how should I submit a resignation request?
  • A: All requests must be received at PERS at least nine months prior to the desired separation date. Resignation requests that do not meet the timelines will be returned without action. Resignation requests must be submitted using NSIPS.
• Q: How long does it take for my request to be processed?
  • A: Requests take an average of 12 to 16 weeks for processing. If your request requires any type of waiver [advanced education obligated service, bonuses, special pay, Minimum Tour for Separation (MTS), Minimum Service Requirement (MSR), etc.] you may incur an addi- tional eight weeks of processing time.
• Q: How do I know when I am eligible to resign my commission?
  • A: If you are unsure of which month/year you can request in regards to time owed for advanced education obligated service, bonuses, special pay, Minimum Tour for Separation (MTS), Minimum Service Requirement (MSR), etc. or what best aligns your desired resignation month/year with Prescribed Rotation Date (PRD), or Time On Station (TOS), please con- tact your detailer for clarification.
• Q: Will I have to join the Reserves to complete my eight-year obligation?
  • A: If you have less than eight years of active service, you will be required to accept a reserve appointment in the Selected Reserve or Individual Ready Reserve for the time remaining on your Military Service Obligation.
• Q: Is job/house-hunting (permissive TDY) authorized for resignations?
  • A: No.
• Q: What day of the month should I request for separation, and what day can I separate?
  • A: All separation orders are written to complete separation processing no later than the last day of the month. Your request for NSIPS should be for the last day of the month you are re- questing. You may separate on the day of your choice in that month, providing you have com- mand approval and have completed all separation processing. You do not need to contact PERS or your Detailer regarding actual date of separation.
• Q: When will I get separation orders?
  • A: Normally, separation orders are issued approximately six months prior to month of separation (CONUS) and nine months prior to month of separation (OCONUS) in order to allow sufficient time for household goods shipment.

Whom should I contact for questions or more information?

• Human Resources Department
• Personnel Support Detachment
• Detailer
• Resignations:
  PERS 451O
  
  (901) 874-2095

Spouse Co-Location

Discuss with your detailer early

BLUF:

Spouse co-location assignments are fully supported by the Chief of Naval Personnel and, when requested, become the highest priority and main duty preference, consistent with needs of the Navy.

What is co-location?

Co-location is when a married couple of two military members are able to move together and establish a joint household. It can be two Navy members, or a Navy member married to a member of another uniformed service. Co-location does not include assignment for duty near a civilian spouse, including civilian Government employees.

When does co-location not apply?

Members can decide not to be co-located, and this would need to be communicated by both members to their respective detailers. Also, co- location may not be achievable during a training assignment, nor during the utilization tour immediately following the training assignment.

What are some other restrictions or difficulties with co-location?

• Assignments will be made to fill valid Navy requirements, considering the needs of the military family, as well as the manning of the losing and gaining activities; therefore, co-location and immediate reassignment may not always be possible.
• Co-location of Navy members with members of other uniformed services or services of other countries are much more difficult and may not always be possible.
• While there is no established maximum distance between duty stations for co- location, 90 driving miles should be used as a guide when considering co-location requests.
• Fulfilling duty preferences for geographical location, or type of duty or unit may not be possible.
• Military couples will not be permanently assigned to the same ship or the same shipboard deployable command.
• Members will not be assigned to the same command ashore with the same reporting senior without the gaining commanding officer’s concurrence.

How do I apply for co-location status?

Requests for co-location will not be considered unless the members are married at the time of request. Officers desiring co-location must each submit a one-time request on NAVPERS 1301/85, with command endorsement, to their detailers noting their military couple status, service of spouse, and spouse’s detailer’s contact information. Both members must be in agreement that co-location is desired.

If you have any questions about co-location, please contact your MSC detailer, and we
will be happy to assist. For the full Navy policy on co-location, please see MILPERS-
MAN 1300-1000.

Additional Qualification Designations (AQDs)

Reference

Manual of Navy Officer Manpower and Personnel Classifications Volume I, Major Code Structures NAVPERS 1589I, October 2021, Part D and can be viewed at: https://www.mynavyhr.navy.mil/References/NOOCS-Manual/

Detailers award MOST AQDs

(unique circumstances listed below procedures)

Procedures:

1. Officer requesting AQD sends email to detailer with:
   1. Three character AQD code
   2. Attaches description of AQD requirements from above AQD source
   3. Attaches required qualifying AQD supporting documentation
2. Detailer: verifies and enters AQD
3. Detailer: If requirements not met, detailer emails officer rationale
4. Officer: validates AQD record entry after 1-2 weeks
5. Officer: contacts detailer regarding questions/concerns

AQDs validated by external source prior to detailer entry:

• Executive Medicine (67A) and Managed Care Coordinator (67G) are awarded by the detailer upon notification from NMETC that all competencies of the Joint Medical Executive Skills Development Program have been met. POC is Mr. Clinton Garrett at:
• Global Health Specialist (68M) is awarded by the detailer upon notification from BUMED Office of Global Health Engagement that all requirements have been met. POC is LCDR Vishwesh Mokashi at:

AQDs not entered by Detailer:

• Joint Service AQDs, including Joint Professional Military Education, GSAs are managed by Joint Matters (PERS-45J): https://www.mynavyhr.navy.mil/Career-Management/Detailing/Officer/Joint/

Consecutive Overseas Tours (COT) and In-Place Consecutive Overseas Tours (IPCOT) Leave Travel

What is COT and IPCOT leave?

Service members stationed OCONUS who are ordered to a consecutive tour of duty at the same duty station or reassigned PCS to another overseas duty station may be paid travel and transportation allowances in connection with authorized leave from their last duty station. Such allowances may also be payable to command-sponsored dependents. The Service member and the dependent may travel together or may travel independently on separate trips.

Tour lengths for COT leave may be waived if the Service member will be serving at least the equivalent of two unaccompanied tours. For Hawaii and Alaska, despite unaccompanied tour lengths being 36 months, the equivalent of two unaccompanied tours is 48 months for the purpose of authorizing COT leave.

Where can I go?

The Service member’s home of record (HOR) or an alternate place to which transportation is no more expensive than the HOR. If transportation to the selected alternate place is more expensive than transportation to the HOR, the Service member is financially responsible for the additional cost.

When can I go?

COT leave must be executed in conjunction with PCS funded travel unless a deferral is approved PRIOR to a Service member’s travel. Justifications to defer include:

1. Operational Reasons
2. School aged children education (kindergarten through 12th grade)
3. Medical Issues that preclude a Service member or dependent from taking
4. COT leave between the tour OCONUS and in connection with PCS travel

Deferrals should always be a last resort as the cost to the government is typically much higher than if the member would have taken COT leave during the transfer. An exception to that is when the members are not required to transit through CONUS.

To request a deferment of COT leave, contact your detailer.

IPCOT leave is automatically deferred unless PCS travel is involved. IPCOT is NOT an extension, it is another full tour.

References:

1. MILPERSMAN 1050-410
2. Joint Travel Regulations. Section 050809 (p 5B-14 to 5B-18)
3. DoDI 1315.18 (p 35-37)

What Are the Roles of the Specialty Leader and Detailer in Officer Assignments?

While Specialty Leaders and Detailers work very closely together, they have separate and distinct responsibilities and perspectives. Specialty Leaders report to the Chief, BUMED via their Corps Chief. They serve as the Surgeon General’s specialty subject matter experts (SME) and advocate for and answer inquiries regarding their specialty. In contrast, Detailers work for Navy Personnel Command (PERS), which is a line command. There are overarching PERS policies that dictate detailing processes and decisions. Policies establish tour lengths, assignment fill priority, time on station requirements, retirement and resignation processes, exceptional family member program, etc.

Role of the Specialty Leader:

Specialty Leaders serve as a liaison between constituents, detailers, BUMED, and their specialty. They make recommendations only, they DO NOT DETAIL. They make recommendations regarding: individual augmentee deployments, cross-level TAD support, career path and progression, matching required skillset for specific billets and other duties as outlined in BUMEDINST 5420.12F. As such, they provide insight and advice to their officers and the detailer regarding officers’ career management and appropriateness for assignments.

Role of the Detailer:

The Detailer’s role is to be the officer’s advocate. They provide career advancement and service record management advice, perform record reviews, and negotiate orders. Detailers have visibility of an officer’s record, EFM status, PFA information, and can add additional qualification designators (AQDs). Detailers DETAIL. Detailers coordinate with the officer and specialty leader to balance officer professional progression and desires with the needs of the Navy. Detailers are an important part of extension requests, DUINS support and PCS orders and ensure compliance with PERS policies.

Take away:

Detailers and Specialty Leaders work together to ensure that both the community and the officer’s career needs are met. Knowledge of Specialty Leader and Detailer roles improves officers’ understanding of Navy career management. Collaboration between the Officer, Specialty Leader and Detailer is important to ensure active talent, career and record management. This ensures that each officer has the opportunity to reach their full professional and leadership potential. Officers should communicate with senior mentors, their detailer and specialty leader throughout their careers. At a minimum, officers should contact the specialty leader and detailer 12 months ahead of projected rotation dates (PRD) to discuss short and long-term goals, request an extension, discuss future desired duty stations, intent to separate or retire. Pertinent issues such as collocation, unique family circumstances, if applicable should also be shared if it will affect officer’s assignability.

Frequently Asked Questions on Lieutenant Continuation

Q: What is continuation?

A: Continuation is the selective process of retaining commissioned officers who are subject to in- voluntary discharge for years of service or failures of selection (FOS) for promotion. Officers who accept continuation can continue to serve during the period of approved continuation, and will be considered for promotion on subsequent selection boards and can serve longer if selected for pro- motion or offered a second period of continuation.

Q: Which LTs are eligible for continuation for FY-22?

A: MSC LTs in the below subspecialty codes incurring their second FOS during the FY-22 Pro- motion Selection Board and previously continued LTs whose continuation period expires dur- ing FY-22:

• Health Facility Planning and Project Officer (1804), Biochemistry (1810),
• Radiation Health (1825), Aerospace Physiology (1836),
• Clinical Psychology (1840), Aerospace Experimental Psychology (1844),
• Environmental Health (1860), Industrial Hygiene (1861),
• Medical Technology (1865), Social Work (1870), Physician Associate (1893),
• Operational Analysis (3211)

Q: If I don’t accept or aren’t offered continuation, when must I separate?

A: Officers who do not accept or are not offered continuation must be separated by the first day of the seventh month following release (via ALNAV message) of the promotion board results in which they are a failure of selection for the second time. This is the no later than (NLT) date. You may request to separate before the NLT date; you and your commanding officer must determine the date.

Q: Can I stay on active duty beyond my NLT date?

A: No, unless you have pending military justice proceedings (e.g., court-martial) or have a pending formal Physical Evaluation Board.

Q: Do I have to apply to the continuation board?

A: No. If you are eligible for continuation, your record will automatically go before the board. There is no requirement to communicate with the board. If you wish to communicate with the board, you may submit a letter to the board per MILPERSMAN 1420-010.

Q: How and when will I know if I am offered Continuation?

A: Continuation Board results are posted to your account on BUPERS Online (www.bol.navy.mil) immediately following release of the associated Promotion Selection Board results via ALNAV message. The codes shown are as follows:

• A - continued until retirement eligible,
• C - continued for 3 years,
• M - not selected for continuation

Q: What is required of me once I am selected for continuation?

A: Officers selected for continuation are presumed to accept continuation unless they decline in writing within 90 days of the release of the associated Promotion Selection Board’s results. Con- tact your detailer for more information.

Q: If I decline continuation, am I entitled to involuntary separation pay?

A: Maybe. If you have completed at least 6 years of active duty and your continuation duration would not take you to retirement eligibility, you are eligible for separation pay.

Collocation

Military couples and single parent assignment policy; Collocation:
https://www.mynavyhr.navy.mil/Portals/55/Reference/MILPERSMAN/1000/1300Assignment/1300-1000.pdf?ver=GYP7UsSuD4b8dWLnK-eSSg%3d%3d

Policy:

Chief of Navy Personnel Supports the collocation of Navy members married to other military members. Every reasonable effort will be made for military couples to move together and establish a joint household whenever possible.

Assignments will be made to fill valid Navy requirements, considering the needs of the military family, as well as the manning of the losing and gaining activities; therefore, collocation and immediate reassignment may not always be possible.

Collocation of Navy members with members of other uniformed services or services of other countries are much more difficult and may not always be possible. Spouse collo cation policy does not provide for assignment to duty near a civilian spouse, including civilian Government employees.

While there is no established maximum distance between duty stations for collocation, 90 driving miles should be used as a guide when considering collocation requests.

Requesting Collocation:

• Each member consult Command, Admin/PSD:
• Marriage certificate, Add Spouse to page 2, Enter Spouse into DEERS, Enter Spouse into NSIPS. NSIPS will auto populate the order writing system and alert detailers of col location status.
• Submit 1301-85 Officer Personnel Action Request to inform command of collocation: https://www.mynavyhr.navy.mil/References/Forms/NAVPERS/
• Provide Detailer with Spouse's Information: Name, Branch of Service, Community, Detailer’s: Name, email, phone number.
• Both members must be in agreement that collocation is desired. If not in agreement, Navy personnel will be detailed consistent with prescribed sea/shore tours (PST), obligated service and retainability requirements, recently acquired skills, milestones, and training.

Collocation: High Priority.

Once requested, spouse collocation becomes the member's highest priority for every duty preference and will be given due consideration during the assignment process. If a couple does not desire collocation for a specific assignment, both members must communicate to their respective detailers that collocation is not a pri ority. Both members will submit a 1301-85 waiving collocation. Collocation will again be considered a high priority for the subsequent assignment.

Collocation: Not Always Possible.

Members should be aware that due to the difficulties involved in spouse collocation, fulfilling duty preferences for geographical location, or type of duty or unit may not be possible. Couples Not Presently Collocated. Military couples who are not presently collocated, who are recently married, or who were not previously identified as a “military couple” can request reassignment consideration to achieve collocation, provided that the following criteria are met:

• Member requesting to be transferred has completed at least 1 year on board current duty station at the time of the transfer, and (if required) a contact relief is available. Every effort will be made to achieve collocation within 1 year of the request; however, requirements regarding time on station, PST tours, obligated service, retainability, recent ly acquired skills, and training will all be considerations of the request.
• Neither member is currently under orders to go into a training status. If one or both members are going into a training status, and collocation cannot be achieved, the requests will be kept on file to facilitate spouse collocation at the completion of the training as signment.
• There are no host nation laws or SOFA restrictions outside the continental United States (OCONUS).
• A valid billet requisition for which the member is qualified is available.

DUINS, Collocation After Training:

Members requesting training must be advised that they may not be eligible for spouse collocation consideration in conjunction with this training assignment. Members completing training will be assigned to an appropriate tour for these newly acquired skills, which may preclude or limit spouse collocation consideration for the duration of this post-training assignment.

Restrictions:

Military couples will not be permanently assigned to the same ship or the same shipboard deployable command (e.g., tender with multiple unit identification codes or carrier and its associated carrier air wing).

Same Reporting Senior. Members will not be assigned to the same command ashore with the same reporting senior without the gaining commanding officer’s concurrence.

Unusual circumstances may result in a couple being temporarily assigned to the same afloat activity.

First Termers: When both members of a military couple are first-termers or initial accessions, both members may require assignment to simultaneous sea duty or simultane ous permanent shift work consistent with needs of the Navy and the member’s training.

Sea Duty: Members who marry while on sea duty will be required to complete their sea tour, unless assigned to the same ship or the same shipboard embarked command.

Continuation:

NAVADMIN 011/21: FY-22 Active-Duty Navy Officer Continuation Selection Boards and Announcement of Continuation Policy. https://www.public.navy.mil/bupers-npc/reference/messages/NAVADMINS/Pages/NAVADMIN-2021.aspx

Continuation is the selective process of retaining commissioned officers who are subject to involuntary discharge or retirement for years of service or failures of selection (FOS) for promotion. The Secretary of the Navy approves an annual Officer Continuation Plan to establish fiscal year (FY) continuation policy by grade, competitive category, and/or military specialties to meet service requirements.

Detailed information regarding Continuation, including Frequently Asked Questions and sample declination letter, is available at: https://www.public.navy.mil/bupers-npc/boards/officercontinuation/Pages/default.aspx

Officers who accepted Continuation in a previous year can continue to serve during period of approved Continuation, these officers will be considered for promotion on subsequent selection boards and can serve longer if selected for promotion or offered a second period of Continuation.

The FY-22 2xFOS LT Continuation Plan applies to:

• Lieutenants incurring their second FOS during the FY-22 Promotion Selection Board
• Previously continued Lieutenants whose Continuation period expires during FY-22 (i.e. March 2022) due to incurring second FOS during the FY-19 Promotion Selection Board

The FY-22 MSC 2xFOS LT Continuation Plan offers Continuation for officers with the following primary subspecialty codes only:

• Health Facility Planning and Project Officer (1804)
• Biochemistry (1810)
• Radiation Health (1825)
• Medical Technology (1865)
• Social Work (1870)
• Physician Associate (1893)
• Operational Analysis (3211)

Orders release update:

Due to limited funding, there was a backlog in orders release. Navy Personnel Command (PERS) has received funding and is releasing orders through May with plans to work through backlog and return to releasing orders six months prior to detach month.
Each officer has an integral part in the orders negotiation and release process. Essential to this process is timely response to specialty leader and detailer communications.
After orders negotiation, your detailer enters or “proposes” your orders in an electronic system.
Once proposed, the orders electronically route through 14 subject matter experts, which takes about two weeks, who review the order proposal to ensure accuracy and obligate funds.
The orders are then held in a queue until they are released about six months prior to their detach month. Limited availability of funding will delay orders release.
Being incomplete or delinquent in any review stage results in an order processing “all stop”. An example of a common all stop is having an expired Exceptional Family Member Program package.
After orders are released, officers are responsible for timely completion of specific billet requirements such as Overseas and Operational Screenings.
Officers are reminded, while rare, a change in permanent change of station (PCS) location due to unforeseen and unavoidable circumstances can occur until the member checks into their new command. Do NOT make financial investments prior to checking into your new command.

If you are one year or less away from your projected rotation date (PRD) and have not already begun discussing the PCS plan with your Specialty Leader and Detailer, please reach out to them to initiate communication.

Promotion board season is upon us

Is Your Record Accurate and Up-to-Date?

See link below for preferred electronic methods for submitting letters to board. Per Secretary of Defense guidance, the display of official photographs to officer promotion selection boards has been prohibited. Please refer to NAVADMIN 247/20 for more information. Board correspondence must be received not later than 10 calendar days before board convene date. Officers are responsible for ensuring their record is accurate and up-to-date.

Utilize the link below to access record management guide. This guide provides instructions and points of contact (POC) for updating your record. Detailers can only update some AQDs. Detailers do NOT have access or ability to update other sections of your record. Sending detailers anything other than AQDs will only delay record updating process. If no action/response from primary POC can utilize My Navy Career Center (MNCC), see below MNCC contact information.

Promotion Boards see your Officer Summary Record (OSR), Performance Summary Record (PSR) when voting on your record “in the tank”. The Board Member assigned to brief your record also review your FITREPS, awards, letters to board and other supporting documentation. While you should verify the accuracy of your entire record, you should focus your efforts on ensuring that your OSR, PSR, FITREPS, and Awards are accurate and up-to-date. While multiple AQDs and awards demonstrate your experience and accomplishments, documented sus- tained superior FITREP PERFORMANCE in challenging leadership positions with increasing scope/impact is best indicator for promotion success.

Officer Promotions Board Information, Letters to Board, etc.: (Must be received not later than 10 calendar days before board convene date)
*Preferred* Electronic Submission of Letter to Board through MyNavy Portal and other useful board information: NAVADMIN 220/19 https://www.public.navy.mil/bupers-npc/boards/activedutyofficer/Pages/default.aspx

Officer Record Update:

Officer Record Management Guide: Click on most recent [PDF] link. https://search.usa.gov/search?utf8=%E2%9C%93&affiliate=npc&query=Officer+Record+Management+Brief&commit=Search

MyNavy Career Center (MNCC)

Updates service schools

Phone: 1-833-330- MNCC (833-330-6622); MyNavy Career Center Email: ; MyNavy Portal: https://my.navy.mil/

Naval Officer Billet Code (NOBC)

Detailers cannot enter NOBCs or Subspecialty Codes

NOBCs are automatically populated based on how Command has set up the billet.

NOOCS Manual Volume I, Part C provides information on NOBCs: https://www.public.navy.mil/bupers-npc/reference/noc/NOOCSVOL1/Pages/default.aspx

NOOCS Manual Vol 2 Appendix E, Provides information on Officer Data Card (ODC) POCs

POC for NOBCs: MyNavyCareerCenter (MNCC) Phone: 833-330-6622

NPC PCS COVID-19 Fact Sheets: https://www.public.navy.mil/bupers-npc/organization/npc/publicaffairs/news/Pages/default.aspx

MyNavyPortal: https://my.navy.mil/index-lb.html weekly conditions update and PCS waiver.

NAVADMINs: https://www.public.navy.mil/bupers-npc/reference/messages/NAVADMINS/Pages/default.aspx

ALNAVs: https://www.public.navy.mil/bupers-npc/reference/messages/ALNAVS/Pages/default.aspx

HCA Downstream Friendly reminder:

Due to billet funding changes, MSC HCA down- stream list will be suspended until billet funding is stabilized. All HCA officers are asked to contact the HCA detailer /CDR Janiese Cleckley when they are 12 months out from projected rotation date to discuss available follow on assignments. -Role of Detailer: Detailers advocate for members and provide professional insight and advice to aid in career success. Detailers for all Navy communities work at Navy Personnel com- mand (PERS). Detailers are part of review chain for orders, retirements, separations but are not final approval authority.

Detailers can only affect your record in three ways:

1. Enter some, but not all additional qualifying designators (AQDs). AQDs become part of spe- cial qualification section on your officer summary record (OSR).
2. Negotiate and write orders, which become part of your performance summary record (PSR).
3. Assist in processing extension requests, which extend personnel and change end date on PSR.

Officer Record Update:

https://www.public.navy.mil/bupers-npc/career/recordsmanagement/militarypersonnelrecords/Pages/OffRcdUpdate.aspx

Orders release update:

Orders are currently being released through Feb 2020. Due to high volume of order modifica- tions, order processing/release times have been extended. Appropriate adjustments will be em- ployed if lead times affect mission/PCS execution. Retirement/resignation/ accession orders are being released nine months prior to PRD for OCONUS and six months prior to PRD for CONUS personnel.

Negotiating orders:

We are currently focusing our efforts on members directly impacted by conditional PCS stop. If you are one year or less away from your projected rotation date (PRD) and have not already be- gun discussing the PCS plan with your Specialty Leader and Detailer, please reach out to them to initiate communication.

Useful Websites:

• Centers For Disease Control: https://www.cdc.gov/coronavirus/2019-ncov/travelers/index.html
• Joint Travel Regulation (JTR): https://www.defensetravel.dod.mil/site/news_Coronavirus.cfm
• DoD COVID-19 Policies: https://www.defense.gov/explore/spotlight/coronavirus
• USTRANSCOM Defense Personal Property: https://www.ustranscom.mil/dp3/index.cfm or https://www.ustranscom.mil/dp3/advisory.cfm (Click: PP Advisories, most recent at bottom)

This 6 question survey is available to provide PERS 4415 feedback on strengths and opportunities to improve: https://surveys.max.gov/index.php/454228

Promotion selection boards:

Promotion selection boards originally scheduled to convene on or after 24 March 2020 have been rescheduled. Eligibility and Letter to the Board due dates remain based on original convene dates published in NAVADMIN 286/19. Refer to NAVADMIN 144/20 for more information. https://www.public.navy.mil/bupers-npc/boards/activedutyofficer/Pages/default.aspx

137/20: Publication of BUPERSINST 1610.10E (EVALMAN) Change One:

https://www.public.navy.mil/bupersnpc/reference/instructions/BUPERSInstructions/Documents/1610.10.pdfTo achieve a warfighting advantage we must instill continuous learning behaviors in our Navy Total Force to broaden and deepen their warfighting knowledge, which will enable adaptation and improvement, and strengthen mission command to outthink and outfight any challenger to American interests. Reporting Seniors must document: All personal achievements in education and learning that contribute to a culture of continuous learning, improved knowledge and warfighting effectiveness at both the individual and unit level.

Retirements/Separations:

• Retirements and separations continue without impact.
• 105/20 Expanded Opportunity for Retention on Active-Duty in a Retired Status for Active Duty Of- ficers with Pending Statutory Retirements
• 89/10 - Retirements/separations desiring to extend in place 6-12 months. (Submission Deadline:1 July)
• Modification or Cancellation. All requests to modifying an existing request in NSIPS routing process at NAVPERSCOM level or canceling approved orders must be made in writing using Milpersman 1810-20 guidance, and must include a command endorsement. Scan and e-mail Adobe PDF to and Cc your detailer. All requests to cancel or modify approved retirement orders require flag officer approval, and additional processing time.

Local PCS move/No Funding for Move.

• Gaining/losing agree then execute. If unable to agree
  on execution timelines coordinate with placement/detailers adjudication by PERS 44 – Order modifi-
  cations are not always necessary.
• Non Local/Non New Accession PCS Waiver Required if moving prior to 30 June: Version 8, available on MyNavyPortal.
• Entitlement questions should be directed to command and PSDs, see JTR link below.

ALNAVs

• https://www.public.navy.mil/bupersnpc/reference/messages/Pages/default2.aspx
• 147/20: Guidance to Commanders on Adjusting Health Protection Conditions and Base Services
• 141/20: Academic Year 2020-2021 Naval War College Fleet Seminar Program
• 126/20: Protection of Service Members and Families Executing Inbound/Outbound HHG Goods Moves
• 113/20 Restriction of Movement (ROM) Guidance Update

Useful Websites:

• Centers For Disease Control: https://www.cdc.gov/coronavirus/2019-ncov/travelers/index.html
• Joint Travel Regulation (JTR): https://www.defensetravel.dod.mil/site/news_Coronavirus.cfm
• DoD COVID-19 Policies: https://www.defense.gov/explore/spotlight/coronavirus
• USTRANSCOM Defense Personal Property: https://www.ustranscom.mil/dp3/index.cfm or https://www.ustranscom.mil/dp3/advisory.cfm (Click: PP Advisories, most recent at bottom)

Orders release update:

Orders are currently being released through Nov 2020. Due to high volume order modifications, new orders and order modifications release has been impacted/delayed. Appropriate adjustments will be employed if lead times affect mission/PCS execution. Retirement/resignation/ accession orders are being released nine months prior to PRD for OCONUS and six months prior to PRD for CONUS per- sonnel.

Negotiating orders:

We are currently focusing our efforts on members directly impacted by PCS All Stop. If you are one year or less away from your projected rotation date (PRD) and have not already begun discussing the PCS plan with your Specialty Leader and Detailer, please reach out to them to initiate communication.

COVID19 PCS IMPACT as of 2 Apr 2020: NAVADMIN 074/20

• PCS orders take precedence over mobilization.
• Ensure communication with gaining/losing command/detailer to mitigate gaps due to delayed PCS.
• Can detach/report anytime within EDD/EDA months listed in orders. EXCEPT: Sep/Oct then must detach in Sep and report in Oct due to fiscal year funding.
• Entitlement questions should be directed to command and PSDs, see JTR link below.
• Retirements and separations continue without impact.
• Retirements/separations desiring to extend in place 6-12 months NAVADMIN 089/20.
• Modification or Cancellation. All requests to modifying an existing request in NSIPS routing pro- cess at
• NAVPERSCOM level or canceling approved orders must be made in writing using Milpers- man 1810-20 guidance, and must include a command endorsement. Scan and e-mail Adobe PDF to and Cc your detailer. All requests to cancel or modify approved retirement orders require flag officer approval, and additional processing time.
• Officer Development School continues as scheduled. NAVADMIN 075/20
• CONUS to CONUS local moves. gaining/losing command agree then execute. If unable to agree then adjudication by PERS 44 – Order modifications are not always necessary. PCS to/from level 2 countries.
• Member can execute to OCONUS, family after 13 May.
• From OCONUS to CONUS member and family can execute.
• PCS to/from level 3 countries, All Stop until 13 May.
• Waiver process available on MyNavyPortal, submit from losing command to PERS 451.

Centers For Disease Control:
https://www.cdc.gov/coronavirus/2019-ncov/travelers/index.html
Joint Travel Regulation (JTR):
https://www.defensetravel.dod.mil/site/news_Coronavirus.cfm
USTRANSCOM Defense Personal Property:
https://www.ustranscom.mil/dp3/index.cfm or
https://www.ustranscom.mil/dp3/advisory.cfm (Click: PP Advisories, most recent at bottom)

Orders release update:
Due to limited PERS funding, orders are currently being released through Oct 2020. Appropriate ad- justments will be employed if lead times affect mission/PCS execution. Retirement/resignation/ acces- sion orders are being released nine months prior to retirement for OCONUS and six months prior to retirement for CONUS personnel.

Promotion selection boards postponed:
Boards scheduled to convene on or after 24 March 2020 have been postponed until further notice.
Members will be able to submit letters to board ten calendar days prior to newly established board
date. Updates and amplifying information can be found at below link:
https://www.public.navy.mil/bupers-npc/boards/activedutyofficer/Pages/default.aspx

*NEW* Electronic Officer Photo Submission through MyNavy Portal: https://my.navy.mil
Log in --> Select: My Record --> Other Record Sites of Interest --> Officer Photograph

Officer Record Management Brief: Click on most recent PDF
https://search.usa.gov/search?utf8=%E2%9C%93&affiliate=npc&query=Officer+Record+Management+Brief&commit=Search

Officer Promotions Board Information, Letters to Board, Officer Photographs, etc.:
-*NEW* Electronic Submission of Letter to Board through MyNavy Portal: NAVAD- MIN 220/19
https://www.public.navy.mil/bupers-npc/boards/activedutyofficer/Pages/default.aspx

-*NEW* Electronic Officer Photo Submission through MyNavy Portal:
https://my.navy.mil (After Log In: From the “My Record" tab at top of page select "My Record 1.0." Then, under the section "Other Record Sites of Interest" select "Officer Photograph.”)

-Officer Record Management Brief: Click on [PDF] link.
https://search.usa.gov/search?utf8=%E2%9C%93&affiliate=npc&query=Officer+Record+Management+Brief&commit=Search

Orders release update:

PERS funding is limited and timing of FY20/Oct 2019 funding release and funding lev- els are unknown. This has resulted in recent order release with less than six months lead -time. Orders are currently being released through Dec 2019, with potential for addi- tional end of year funds. Appropriate adjustments will be employed if lead times impact mission/PCS execution. Retirement/resignation/accession orders will continue to be released six months prior to rotation date. Your patience and understanding is appreciat- ed.

Promotion board season is upon us

Is Your Record Accurate and Up-to-Date?

Officers are responsible for ensuring their record is accurate and up-to-date. Utilize the link below to access the record management guide. This guide provides instructions and points of contact for updating your record. Detailers can only update some AQDs. De- tailers do NOT have access or ability to update other sections of your record. Sending detailers anything other than AQDs will only delay record updating process. If no ac- tion/response, Officers may utilize My Navy Career Center (see below). Promotion Boards see your Officer Summary Record (OSR), Performance Summary Record (PSR), and official photograph when voting on your record “in the tank”. The Board Member assigned to brief your record also reviews your FITREPS, awards, letters to board and other supporting documentation. While you should verify the accuracy of your entire record, you should focus your efforts on ensuring that your OSR, PSR, Photograph, FITREPS, and Awards are accurate and up-to-date. While multiple AQDs and awards demonstrate your experience and accomplishments, documented sustained superior FITREP PERFORMANCE in challenging leadership positions with increasing scope/ impact is best indicator for promotion success.

-Officer Promotions Board Information, Officer Photographs, etc.:
https://www.public.navy.mil/bupers-npc/boards/activedutyofficer/Pages/default.aspx

-Officer Record Management Brief: Click on [PDF] link.
https://search.usa.gov/search?utf8=%E2%9C%93&affiliate=npc&query=Officer+Record+Management+Brief&commit=Search

MyNavy Career Center:
Phone: 1-833-330-MNCC (833-330-6622); MyNavy Career Center
Email: ; MyNavy Portal: https://my.navy.mil/

Negotiating orders:

If you are one year or less away from your projected rotation date (PRD) and have not already begun discussing the PCS plan with your Specialty Leader and Detailer, please reach out to them to initiate communication.

Projected Rotation Date (PRD) Extension Information

• For MSC Officers, PRD extension requests are submitted to PERS-4415:
  • All requests should be emailed along with your Command's endorsement to the PERS- 4415 email address:
• DO NOT include your Social Security Number (including last 4) in a PRD extension request.
• Please include a Command Point of Contact (POC). All PRD extension approvals or disapprovals from PERS-4415 will be sent to the requesting Officer and the Command POC via e-mail.
• Please utilize the links below for more information. We have included a sample request letter template. Please do not hesitate to contact us if you have any questions.

MILPERSMAN 1301-104
http://www.public.navy.mil/bupers-npc/reference/milpersman/1000/1300Assignment/Documents/1301-104.pdf
PRD Extension Request Template:
http://www.public.navy.mil/bupers-npc/officer/Detailing/rlstaffcorps/medical/documents/prd extension request template.docx

Updating Record:

Officers are responsible for ensuring their record is accurate and up-to-date. Utilize link below to access officer record management brief. This guide provides instructions and points of contact (POCs) for updating your record. Detailers can only update some AQDs. Detailers do NOT have access or ability to update other sections of your record. Sending detailers anything other than AQDs will only delay record updating process. If no action/response from POCs can utilize My Navy Career Center, see below.

-Officer Record Management Guide:
https://www.public.navy.mil/bupers-npc/officer/Pages/default2.aspx
-MyNavy Career Center:
Phone: 1-833-330-MNCC (833-330-6622)
MyNavy Career Center Email:
MyNavy Portal: https://my.navy.mil/

Promotion board season is upon us

Is Your Record Accurate and Up-to-Date?

Officers are responsible for ensuring their record is accurate and up-to-date. Utilize link below to access record management guide. This guide provides instructions and points of contact for updating your record. Detailers can only update some AQDs. Detailers do NOT have access or ability to update other sections of your record. Sending detailers anything other than AQDs will only delay record updating process. If no action/response can utilize My Navy Career Center, see below. Promotion Boards see your Officer Summary Record (OSR), Performance Summary Record (PSR), and official photograph when voting on your record “in the tank”. The Board Member assigned to brief your record also reviews your FITREPS, awards, letter to board and other supporting documentation. While you should verify the accuracy of your entire record, you should focus your efforts on ensuring that your OSR, PSR, Photograph, FITREPS, and Awards are accurate and up-to-date. While multiple AQDs and awards demonstrate your experience and accomplishments, documented sustained superior FITREP PERFORMANCE in challenging leadership positions with increasing scope/ impact is best indicator for promotion success.
-Officer Record Management Guide:
https://www.public.navy.mil/bupers-npc/officer/Pages/default2.aspx
-Officer Board Information, Officer Photographs, etc:
https://www.public.navy.mil/bupers-npc/boards/activedutyofficer/Pages/default.aspx
-MyNavy Career Center:
Phone: 1-833-330-MNCC (833-330-6622); MyNavy Career Center Email: ; MyNavy Portal: https://my.navy.mil/

Orders release update:

Fiscal climate at Navy Personnel Command (PERS) remains healthy and PERS has been releasing PCS orders about 6 months prior to detach month.

Each officer has an integral part in the orders negotiation and release process. Essential to this process is timely response to specialty leader and detailer communications. After orders negotiation, your detailer enters or “proposes” your orders in an electronic system. Once proposed, the orders electronically route through 14 subject matter experts who review the order proposal to ensure accuracy and obligate funds. Being incomplete or delinquent in any review stage results in an order processing “all stop”. An example of a common all stop is having an expired Exceptional Family Member Program package. After orders are released officers are responsible for timely completion of specific billet requirements such as Overseas and Operational Screenings.

If you have a one year or less away from your projected rotation date (PRD) and have not already begun discussing the PCS plan with your Specialty Leader and Detailer, please reach out to them to initiate communication.

Letter’s of intent (LOIs):

PERS no longer provides LOIs now that orders are being released 6-months prior to the detach month. Please discuss specific order release concerns with your detailer.

Specialty Leader vs Detailer: What’s the Difference?

Who they work for where you stand depends on where you sit

While specialty leaders and detailers work very closely together, they have separate and distinct responsibilities and perspectives. Specialty leaders report to the Chief, BUMED via the Corps Chief. They serve as the Surgeon General’s specialty subject matter experts (SME) and advocate for and answer inquiries regarding their specialty. Specialty leader’s recommendations are based on benefit to the individual, specialty and Navy Medicine’s ability to meet mission requirements. In contrast, detailers work for Navy Personnel Command (PERS), which is a line command. There are overarching PERS policies that dictate detailing processes and decisions. Policies establish tour lengths, assignment fill priority, time on station requirements, retirement and resignation processes, exceptional family member program, etc. Detailing decisions that go outside established policies trigger a waiver process. In these unique circumstances the detailer works with the member and appropriate PERS branches to acquire and submit waiver justification. Waivers route through PERS chain of command for approval/disapproval.

What they do

Specialty leaders serve as a liaison between constituents, detailers, BUMED, and their specialty. They make recommendations regarding: individual augmentee deployments, cross-level TAD support, career path and progression, matching required skillset for specific billets and other duties as outlined in BUMEDINST 5420.12F. As such, they provide insight and advice to their officers and the detailer regarding officers’ career management and appropriateness for assignments. The detailer’s role is to be the officer’s advocate. They provide career advancement and service record management advice, perform record reviews, and negotiate orders. Detailers have visibility of an officer’s record, EFM status, PFA information, and can add additional qualification designators (AQDs). Detailers coordinate with the officer and specialty leader to balance officer professional progression and desires with the needs of the Navy. Detailers are an important part of extension requests and PCS orders and ensure compliance with PERS policies.

What they don’t do

• Specialty leaders do not write orders and do not make the ultimate determination on assignment location or timelines. The detailer makes the final decision based on input from the officer and specialty leader.
• Detailers do not represent the command—that is the job of the Placement Officer. Placement officers act as liaisons between command and detailers. They mitigate any issues/concerns between the detailer and the command. Placement officers ensure the command has identified backfills for departing officers.
• Detailers cannot influence placement of an officer into a command leadership position.
• Detailers do not speak with the commands regarding manning issues or billet moves.
• Detailers do not write retirement or resignation orders.

Why is this important?

Knowledge of specialty leader and detailer roles improves officers’ understanding of Navy career management. Collaboration between the officer, command, placement officer, specialty leader and detailer is important to ensure active talent, career and record management. This ensures that each officer has the opportunity to reach their full professional and leadership potential. Officers should communicate with senior mentors, detailer, and specialty leader throughout their careers. At a minimum, officers should contact the specialty leader and detailer 12 months ahead of projected rotation dates (PRD) to discuss short and long-term goals, request an extension, discuss future desired duty stations, intent to separate or retire. Pertinent issues such as collocation, unique family circumstances, if applicable should also be shared if it will affect officer’s assignability.

Projected Rotation Date (PRD) Extension Information

For MSC Officers, PRD extension requests are submitted to PERS-4415:
- All requests should be emailed along with your Command's endorsement to the PERS-4415 email address:
- DO NOT include your Social Security Number (including last 4) in a PRD extension request.

- Please include a Command Point of Contact (POC). All PRD extension approvals or disapprovals from PERS-4415 will be sent to the requesting Officer and this Command POC via e-mail.
Please utilize the links below for more information. We have included a sample request letter template. Please do not hesitate to contact us if you have any questions.
MILPERSMAN 1301-104
http://www.public.navy.mil/bupers-npc/reference/milpersman/1000/1300Assignment/
Documents/1301-104.pdf
PRD Extension Request Template:
http://www.public.navy.mil/bupers-npc/officer/Detailing/rlstaffcorps/medical/documents/prd extension request template.docx

Projected Rotation Date (PRD) Extension Information:

• All requests should be emailed along with your Command's endorsement to the PERS-4415 email address:
• DO NOT include your Social Security Number (including last 4) in a PRD extension request.
• Please include a Command Point of Contact (POC). All PRD extension approvals or disap-provals from PERS-4415 will be sent to the requesting Officer and this Command POC via e-mail.
• Please utilize the links below for more information. We have included a sample request letter template. Please do not hesitate to contact us if you have any questions.
• MILPERSMAN 1301-104
  http://www.public.navy.mil/bupers-npc/reference/milpersman/1000/1300Assignment/Documents/1301-104.pdf
• PRD Extension Request Template:
  http://www.public.navy.mil/bupers-npc/officer/Detailing/rlstaffcorps/medical/documents/prd%20extension%20request%20template.docx

New Senior MSC & Clinician Detailer

PERS-4415 welcomes CAPT Shane Vath & CDR Steve Griesenbeck who are coming to us after completing tours at Naval Hospital Okinawa, Japan and 3D Medical Battalion, respectively. CAPT Vath is in the process of turnover with CAPT Jody Dreyer. CAPT Dreyer is transferring 8 June to USNS Comfort (T-AH 20) where he will report as the XO. [Note that CDR Griesenbeck will replace CDR Wilhite as the Clinician Detailer and so will detail PAs.] We would like to wish both CAPT Dreyer and CDR Wilhite fair winds and following seas! Bravo Zulu for a job well done!

Orders Release Update:

As we enter FY18, the fiscal climate at PERS is looking much better than the previous year. Additional PCS funds received at the end of FY17 allowed PERS to “buy-ahead” FY18 orders and regain a minimum 6 month lead time for PCS orders. PERS anticipates being able to maintain that lead time for the foreseeable future. Currently, PERS is releasing orders through June 2018 detach dates.
If you have a PRD in FY18 and have not already begun discussing the PCS plan with your Specialty Leader and De-tailer, please reach out to them to begin communication.
Keep in mind that many of you have a part to play in a smooth and timely orders approval/release process. The individual officer is responsible for ensuring that Overseas and Operational Screenings are completed in a timely manner. In addition, for those officers who have dependents enrolled in the Exceptional Family Member Program (EFMP), you must ensure that is up to date. Being incomplete or delinquent in any of these areas results in an “all stop” of your orders as they route for approval.

LETTERS OF INTENT (LOIs):

Now that PERS has regained a minimum 6-month lead time for PCS orders release, LOIs are no longer being issued. If you have a specific concern regarding not being able to get an LOI, please discuss with your detailer.

ORDERS RELEASE UPDATE:

As we entire FY18, the fiscal climate at PERS is looking much better than the previous year. Additional PCS funds received at the end of FY17 allowed PERS to “buy-ahead” FY18 orders and regain a minimum 6 month lead time for PCS orders. PERS anticipates being able to maintain that lead time for the foreseeable future. Currently, PERS is releasing orders through June 2018 detach dates.
If you have a PRD in FY18 and have not already begun discussing the PCS plan with your Specialty Leader and De-tailer, please reach out to them to begin communication.
Keep in mind that many of you have a part to play in a smooth and timely orders approval/release process. The indi-vidual officer is responsible for ensuring that Overseas and Operational Screenings are completed in a timely manner. In addition, for those officers who have dependents enrolled in the Exceptional Family Member Program (EFMP), you must ensure that is up to date. Being incomplete or delinquent in any of these areas results in an “all stop” of your orders as they route for approval.

LETTER’S OF INTENT (LOIs):

Now that PERS has regained a minimum 6-month lead time for PCS orders release, LOIs are no longer being issued. If you have a specific concern regarding not being able to get an LOI, please discuss with your detailer.

ORDERS RELEASE UPDATE:

As many of you already know, the fiscal climate at PERS has affected the lead time on PCS orders release. In addition to orders being released with reduced lead time, we have had to shift over 200 officers’ PCS moves from FY17 to FY18. Currently, PERS is anticipating receipt of additional PCS funds later in FY17 in order to “buy-ahead” FY18 orders. If this occurs, PCS orders for officers transferring in Oct, Nov, and Dec should begin releasing at that time. We understand the additional challenges this may cause and appre- ciate your resiliency during this time.

ORDERS NEGOTIATION:

While the fiscal picture can always change, we are not currently seeing a better PCS funding outlook going forward. With that in mind, the overall costs of PCS moves are being closely scrutinized. This can result in less choice when there are lower cost career enhancing PCS options available for an officer. Your detailers are still empowered to weigh career progression as a major factor in the detailing process. However, given two relatively equal career options, the detailer has to be mindful of the PCS cost difference between the potential options. Please keep this in mind as you approach your negotiation window.

LETTERS OF INTENT:

Per NAVADMIN 159/17, Navy Personnel Command began issuing LOIs for most PCS moves. LOIs will be automatically generated and will be disseminated through message traffic the same as orders are.
Transferring Sailors will be promptly notified by their Command Personnel and Pay Administrator or Personnel Support Detachment of receipt of the LOI. The generation of LOIs will follow the following rules:

• Overseas - generated the evening after the detailer picks you in Career Management System (CMS-ID/BBD) for a job.
• Operational (i.e. sea duty not overseas) - generated the evening after the detailer picks you in CMS for a job.
• Shore Duty not overseas - generated once the orders are in the chop chain and they are within six months of the departure date of the sailor.
• LOIs are not currently being automatically generated for members that are PCSing to a "C" school.
• So you didn't get an LOI. What can you do? Well, you can email  to get a copy of your LOI emailed to you if one exists yet. If not, they will explain why they haven't been produced yet.
• Sailors now will have advance time to complete operational duty screenings, update security clearances, allow advance scheduling of movers, take permissive Temporary Duty for house hunting, and begin entitlement counseling and application processes for Household Goods (HHG).
• It should be noted that the LOI does NOT contain a line of accounting. Therefore, it will not be possible to have tickets issued, receive advance pay, ship HHG, put HHG into storage, or use to reimburse for a personally procured move.

Projected Rotation Date (PRD) Extension Information

For MSC Officers, PRD extension requests are submitted to PERS-4415:

• All requests should be emailed along with your Command's endorsement to the PERS-4415 email address:
• DO NOT include your Social Security Number (including last 4) in a PRD extension request.
• Please include a Command Point of Contact (POC). All PRD extension approvals or disapprovals from PERS-4415 will be sent to the requesting Officer and this Command POC via e-mail.
• Please utilize the links below for more information. We have included a sample request letter template. Please do not hesitate to contact us if you have any questions.

MILPERSMAN 1301-104

http://www.public.navy.mil/bupers-npc/reference/milpersman/1000/1300Assignment/Documents/1301-104.pdf

PRD Extension Request Template:

http://www.public.navy.mil/bupers-npc/officer/Detailing/rlstaffcorps/medical/documents/prd%20extension%20request%20template.docx

WHEN WILL I GET MY ORDERS?

Orders are released based on priority and availability of funding, which may be 3-6 months prior to detach. Retirement and Separation orders are typically released 6 months prior to detach.

Check your professional record online: http://www.public.navy.mil/bupers-npc/career/recordsmanagement/Pages/default.aspx

Selection Boards: http://www.public.navy.mil/bupers-npc/boards/Pages/default.aspx

Under the FY-17 Continuing Resolution (CR) Budget Appropriation, many are awaiting release of their orders. This is the result of a reduction in available funds and the prioritized release of PCS orders. Under the current CR, orders are released based on priority, with GSA, operational, and overseas billets being the highest priority. Historically, orders were released approximately 120 days prior to detaching. Unfortunately, we have seen the window for releasing orders shrink under the current budget constraints, particularly orders that involve training, or going to a lower priority billet. We are aware of the challenges this creates; please contact your detailer if you have not received your orders within 60 days of the month you are to detach. Additionally, if you are in the window for negotiating orders for your next assignment, please ensure that your Exceptional Family Member Program (EFMP) enrollment is up to date. Late or expired enrollment in EFMP may result in the delayed release of PCS orders, gapped billet for the gaining command, member’s loss of desired assignment, a forced unaccompanied tour, or delayed humanitarian assignment. For more information on the EFMP program, visit www.npc.navy.mil. Once on the site, visit “Support and Services”, then scroll down to “Exceptional Family Member”.

Elimination of the Requirement to Display Officer Photo during Selection Boards

Following a review, the Navy decided that officer photos will no longer be displayed during promotion selection or administrative boards.

• While it will still remain a requirement for officers to have a photograph as part of their record, we believe that by removing officers' photographs from selection boards will allow board members to concentrate more fully on an individual's overall performance record.
• Officer's Fitness Reports (FITREP) and Performance Summary Reports (PSR) contain an individual's Physical Fitness Assessment information; officer photographs are simply redundant.
• Each year, there are approximately 1,800 officer photographs mailed into promotion boards as official correspondence. We believe that eliminating the photograph requirement will lessen an administrative burden.

Q&A

• Why was the decision made? In reviewing the Navy's board process, it was determined that the officer full-length photographs present redundant information to board members and do not provide significant value to the selection board process. While it will still remain a requirement to submit an officer photograph, we believe that by removing the officers' photographs from selection boards it will allow board members to concentrate more fully on the individual's overall performance record.
• Who does it impact? The change affects all officers who are eligible for statutory or administrative boards.
• When will it begin? The change became effective with the release of the NAVADMIN. The first statutory board affected by this policy will be the FY 18 Active-Duty O-8 selection board. All FY 17 administrative/Spot promotion boards and all FY 18 statutory boards and beyond will no longer display full-length photographs.
• How many photos are submitted each year? Annually, the Navy receives approximately 10,000 officer full-length photographs. Last year the Navy received 1,800 photographs included in letters to the board. We believe that eliminating the photograph requirement will lessen an administrative burden that does not provide significant value.
• Will the Navy eliminate the requirement for the full-length photo in an officer's service record? No. The officer full-length photographs remain a requirement in an officer's official military personnel file (OMPF). The photographs can be used for nominative packages in the detailing process.

The summer season is PCS season, and PERS remains busy working with constituents to fill assignments. Unfortunately, the current fiscal challenges have slowed the release of orders, and consequently Officers have less time to plan their moves. PERS recognizes these shortened timelines add to the stress of an upcoming move. We anticipate the timelines between receipt of orders and the PCS month will improve; however, for the near future the timelines will be compressed.

For more info please see the article from Chief of Naval Personnel Public Affairs "PCS Orders Lead Times - Three things You need to Know" at: http://navylive.dodlive.mil/2016/06/22/pcs-orders-lead-times-three-things-you-need-to-know/

As summer approaches, so too does the PCS season. Many will also begin negotiating for their next set of orders, and we hope PERS will be able to release orders 4-6 months in advance of a detach month. However, our recent experience has shown this may not be likely. This is the result of a reduction in the budget for PCS moves, and a change in the process that funds the three classes of PCS orders (rotational, operational, and training).

When a detailer proposes orders in the system, they are prioritized based on the billet to be filled (i.e. GSA, operational, CONUS shore, etc.). Once proposed orders are vetted through the various codes in NPC and the review is completed, the orders are placed in the queue, and released based on priority, month of detachment, and the availability of funds in the category (rotational, operational or training).

Historically, orders were released approximately 120 days prior to detaching. Unfortunately, we have seen the window for releasing orders shrink under the current budget constraints, particularly orders that involve training, or going to a low priority billet. We are aware of the challenges this creates; please contact your detailer if you have not received your orders within 90 days of the month you are to detach.

Specialty Leader vs Detailer: What’s the Difference?

WHO THEY WORK FOR

Specialty leaders report to the Chief, BUMED via the Corps Chief. They serve as the Surgeon General’s subject matter expert (SME) and advocate for specialty-specific issues/concerns. Detailers work for Navy Personnel Command (NPC or PERS), which is a line command. While the specialty leaders and detailers work collaboratively, the perspective on various issues can differ due to policy. For instance, if the community is undermanned, the specialty leader may look at the workload in an overseas location and recommend that one of the two billets be gapped in order to support another command with a higher workload. PERS policy dictates priority of billets, and the detailer does not have the option to gap an overseas or operational billet in favor of a shore billet unless the overseas/operational command accepts that gap. Conversely, the specialty leader may not endorse an officer to leave the community due to manning levels, but the detailer may need to allow it for an officer selected by an Admiral to fill a specific billet (known as a By Name Request). Whereas the specialty leader’s recommendations are based on benefit to the specialty and Navy Medicine, detailers are required to comply with PERS policy where funding is a primary consideration. Variance of policy will trigger several levels of approval to ensure mission requirements justify the detailer’s efforts to supersede the applicable policy. This applies to tour lengths, priority assignments, time on station requirements, exceptional family member program, etc. So while specialty leaders and detailers work very closely together, they do have separate swim lanes and officers should be communicating with both.

WHAT THEY DO

Specialty leaders serve as a liaison between you, BUMED, and your specialty as a whole. They make recom- mendations for individual augmentee deployments, cross-leveling TAD support, and other duties as outlined in BUMEDINST 5420.12E. Specialty leaders are well versed in the populations served in various locations, the demands of the billets and the capabilities of the officers in their communities. They are resources for information on expected career paths for their specialty. As such, they serve as an advisor to the officers in their communities and the detailer when it comes to career management and assignments. The detailer’s role is to be the officer’s advocate. They advise for career advancement and service record management, provide record reviews in preparation for promotion boards, and negotiate orders for your next assignment. Detailers have visibility on an officer’s record, EFM status, PRIMS information, and can add additional qualification designators (AQDs). Specialty leaders do not have access to any official records unless the officer provides it to them. Detailers will often speak with both the officer and specialty leader to balance officer desire/needs with the needs of the Navy, and are the final approval authority for extension requests and PCS orders.

WHAT THEY DON’T DO

Specialty leaders do not write orders and do not make the ultimate determination on assignment location or timelines. As such, they cannot make promises to officers on future assignments. The detailer makes the final decision based on input from the officer and specialty leader.

Detailers cannot influence placement of an officer to a command leadership position, unless specifically slat- ed into a milestone billet (Director for Administration, Executive Officer, etc.). For example, an officer may have orders into a billet where the incumbent is a department head or director. The command will have its own internal process to select the next department head or director that may or may not be the incoming of- ficer.

Detailers typically do not speak with the commands regarding manning issues or billet moves, as their prima- ry loyalties are to the individual officers (with needs of the Navy at the forefront). Specialty leaders will of- ten talk to commands and make recommendations to the detailer accordingly, but the command’s point of contact at PERS is the placement officer. Placement officers represent the command’s interests and mitigate any issues/concerns between the detailer and the command. They ensure officers with orders to leave a com- mand have a backfill identified, and that the backfill meet the requirements of the billets they are entering.

WHY IS THIS IMPORTANT?

Officers must actively manage their records and careers, and they are not always aware of knowledge gaps pertaining to both that the detailer and specialty leader can fill. Officers should communicate with senior mentors, the detailers, and specialty leaders throughout their careers. At a minimum, officers should contact the detailer 12-18 months ahead of projected rotation dates (PRD) to discuss short and long-term goals, intent to transfer, separate or retire; or request an extension. Pertinent issues such as colocation, family situation, and medical situation, if applicable should also be shared if it will affect assignment determination.

ADDITIONAL QUALIFICATION DESIGNATIONS (AQDs):

Reference: Manual of Navy Officer Manpower and Personnel Classifications Volume I, Major Code Structures NAVPERS 15839I, October 2015, Part D and can be viewed at http://www.public.navy.mil/bupers-npc/reference/noc/NOOCSVOL1/Documents/Manual%20I%2057_PT_D%20%28AQD%29.pdf
Detailers award most AQDs with documented evidence of qualification such as a FITREP or PIM, however, there are a few exceptions:

• BUMED adds the primary AQD for the subspecialty. POC is LT Jason Niven at email
• Joint Service AQDs, including Joint Professional Military Education, are managed by Joint Matters (PERS-45J): http://www.public.navy.mil/bupers-npc/officer/Detailing/jointofficer/Pages/default.aspx
• AQDs for Executive Medicine (67A) and Managed Care Coordinator (67G) are awarded by the detailer with verification by NMETC that all competencies of the Joint Medical Executive Skills Development Program have been met. POC is Mr. Clinton Garrett at

When requesting AQD additions, please provide the code you are requesting paired with the supporting documentation. Guidance on the updated board procedures are now posted on the BUPERS-NPC web site. Use the link below and then under "Helpful Information" see "Updated Procedures for FY-17 Navy Active-Duty Promotion Selection Boards." There is similar information on the Reserve Board page. http://www.public.navy.mil/bupers-npc/boards/activedutyofficer/Pages/default.aspx

Under the FY-16 Continuing Resolution (CR) Budget Appropriation, many are awaiting release of their orders. This is the result of a reduction in available funds and the prioritized release of PCS orders. Under the current CR, orders are released based on the priority, with GSA/IA, operational, and overseas billets being the highest priority. Historically, orders were released approximately 120 days prior to detaching. Unfortunately, we have seen the window for releasing orders shrink under the current budget constraints, particularly orders that involve training, or going to a lower priority billet. We are aware of the challenges this creates; please contact your detailer if you have not received your orders within 90 days of the month you are to detach.

Additionally, if you are in the window for negotiating orders for your next assignment, please ensure that your Exceptional Family Member Program (EFMP) enrollment is up to date. Late or expired enrollment in EFMP may result in the delayed release of PCS orders, gapped billet for the gaining command, member's loss of desired assignment, a forced un-accompanied tour, or delayed humanitarian assignment. For more information on EFMP program, visit www.npc.navy.mil. Once on the site, visit "Support and Services", then scroll down to "Exceptional Family Member."

Talent Management Initiatives SECNAV:

“Our Navy-Marine Corps team's continued ability to dominate in the maritime domain requires innovation and forward thinking…As we continue to invest in platforms, we will also significantly increase the focus on our most important war fighting asset, our people…To that end, we are moving forward with multiple initiatives that will impact every Sailor and Marine. Some will be implemented immediately, others in the coming months and years. The ultimate goal of all of these changes is to promote a healthy, agile, and inno- vative organization capable of attracting, growing, and keeping the talent needed to address the national security challenges of the future.”

Priority Initiatives per ALNAV 050-15:

• Changes to content and delivery of GMT Program.
• Pilot program is ongoing to assess the benefits and utilization of 24/7 CAC access to fitness centers at Bremerton, Little Creek, and San Diego.
• Office of Talent Optimization to be established at USNA to modernize the placement process to better match talent with assignments.

Career Flexibility:

• Career Intermission Program: Sabbatical of up to three years to pursue personal goals. LEGPROP in place to increase quota from 40 to 400 with flexible benefits and payback options.
• CIVINS: Graduate education opportunities with leading educational institutions. Piloting three URL officers this year, to expand to 30 in 2016.
• Tours with Industry (TWI): Opportunities for top-performing Service Members not just to observe, but also to lead the processes of high-performing corporations, returning to the Naval Service in positions of influence and armed with the newest insights that propel the global business cycle. Piloting five in 2015 with Amazon and FEDEX, 10 offic- ers/10 enlisted in 2016 and program expands to 30 Sailors in ‘17.

Meritorious Advancement Program:

• Change to the Command Advancement Program by an increase in advancement quotas by 5%, and redistribution of unused advancement quotas to other commands. FY-16 program expansion to shore commands planned. NAVAD- MIN 141/15 discusses this year’s MAP procedures.

NAVADMIN 178/15—Physical Readiness Program Policy Changes

• 2015 Cycle 2 BCA measurements will be for monitoring purposes only and will not count as a PFA failure.
• Effective 1 Jan 2016, BCA will be measured as a three step process: Apply Ht/Wt table / Single-site abdominal cir- cumference / Body circumference.
• Effective 1 Jan 2016, all PFA failures in the most recent three year period will be re-set to one failure.
• Effective 1 Jan 2016, a Sailor who fails two PFA cycles in the most three year period will be processed for adminis- trative separation. - Opportunity for retention for Sailors subject to an approved or pending administrative separation.

Maternity and Convalescent Leave Policy:

• COs shall grant up to 126 days of convalescent leave as requested by a service member (retroactive to 01 Jan 15).
• 126 days of convalescent leave includes a 42-day period to be taken immediately after the mothers release from MTF following child birth. Additional Maternity Leave (AML) of up to 84 days does not need to be taken consecutively, but must be used within the first year after the child’s birth.
• If a second child is born prior to a member using all AML, the amount of maternity leave and AML resets up to 126 days.

AQDs:

Your record is the representation of your career that board members utilize to determine your competitiveness for selection for promotion. While multiple AQDs and awards demonstrate your experience and accomplishments, sustained superior PERFORMANCE in challenging billets, documented in your FITREPs, is the number one indicator of success. Some officers have more opportunities for service schools specif- ic to their subspecialties.

Service Schools:

Appendix C of the Manual of Navy Officer Manpower and Personnel Classifications Volume II lists Service Schools authorized to be on the ODC/OSR. It can be found at: http://www.public.navy.mil/bupers-npc/reference/noc/NOOCSVol2/Pages/default.aspx

Additions and corrections are managed via NSIPS. To add a service school into the ODC (this feeds data to the OSR), the three digit service school code, course abbreviation, completion date and du- ration (weeks, or "cc" if correspondence course) are required. The course completion certificate must be sent to NSIPS for the course to be entered on your ODC/OSR. Submit either by fax (504-697-0342, DSN 647-0342), or scan and email (WORD or PDF format) to . NSIPS can also be reached through the 24-hour toll-free Help Line at 877-589-5991. As a last resort, you can send the documents via regular mail through the U.S. Postal Service to: NSIPS CUSTOMER SUPPORT CENTER, CDM SECTION
2251 LAKESHORE DR., NEW ORLEANS, LA 70145

Entries from Officer Development School (ODS), formerly Officer Indoctrination School (OIS), may vary slightly. However, the two courses that should be listed on the ODC/OSR are:
00G Division Officer Leadership Course (formerly listed as Basic Leadership), Officer Training Command, Newport, Rhode Island (April 2006, ), P-7C- 0100, 1 week
076 Officer Indoctrination Basic, Naval Education and Training Center, Newport, RI (Jan 1975), P-00-4302, weeks vary

Academic Degree Updates:

To add academic degrees to the ODC/OSR, refer to Education Codes in Appendix D of NAVPERS 15839I, Volume II. This appendix shows a listing of institution (college/university) abbreviations, major fields of study, etc. To have your formal education updated, sealed transcripts directly from the university must be sent to: Navy Personnel Command, PERS-45E, 5720 Integrity Dr., Millington, TN 38055-4500. If transcripts are not available (verify this with the institution's registrar), contact PERS-45E for guidance at (901) 874-4946/4992. Transcripts will be sent from PERS-45E to PERS-313 after the ODC/OSR updates are made, and then scanned into your Official Military Personnel File (OMPF), which you can access via BOL. It will take approximately one week after additions/changes to the databases for the updates to appear in the ODC/OSR (BOL). It will take approximately 45-60 days to see the transcript scanned into the OMPF.

When Will I Get My Orders?

Orders are released based on priority and availability of funding, which may be 4-6 months prior to detach. Retirement and Separation orders are typically released 6 months prior to detachment.

Check your professional record online: http://www.npc.navy.mil/CareerInfo/Recordsmanagement/

Selection Boards: http://www.npc.navy.mil/Boards/GeneralBoardInfo/

Request Extension: http://www.npc.navy.mil/bupers-npc/officer/Detailing/rlstaffcorps/medical/Pages/default.aspx

Orders have not been posted on BOL for a while now, but many do not know where to look in NSIPS.
How to Find Orders in NSIPS:

As we approach summer, many are awaiting their orders and are confused as to why others have had orders for months while they still don't have them for an Au- gust or September move.

Orders are released based on priority and availability of funding. Several sets of orders were funded for FY-15 with an end of FY-14 "money dump" that allowed PERS to release orders early. Funding for FY-15 has been limited, and orders are currently being released as funding allows. This is typically 90-120 days prior to detach.
Detailers propose orders in the system, which are electronically routed through several queues that include placement for both losing and gaining commands, over- seas screening and EFM when applicable, QA, and costing review. Once funded, orders are released via message traffic to the gaining and losing commands and visi- ble to the officer on their NSIPS account. Officers should call their detailer to check on orders if they have not been received 90 days prior to their detach month.

• Check your professional record online: http://www.npc.navy.mil/CareerInfo/Recordsmanagement/
• Selection Boards: http://www.npc.navy.mil/Boards/GeneralBoardInfo/
• Request Extension: http://www.public.navy.mil/bupers-npc/officer/Detailing/rlstaffcorps/medical/Pages/default.aspx

The following are recommended steps to prepare your record for a promotion board:

• Go to BUPERS On-Line (BOL) to request your OSR (officer summary record) and PSR (performance summary report). Note that the process to receive these documents has changed and officers should refer to the BUPERS homepage for additional guidance.
• Ensure that you have a current official photograph in your record; the photo must be in your current rank. Ref: NAVADMIN 103/07 and MILPERSMAN 1070-180.
• Go to BOL and OMPF to check your FITREP continuity (no gaps greater than 90 days). If you are in or above zone for the current fiscal year boards, request a record review with your detailer and at least two other senior officers/mentors. Request the review at least 6 months before the board to ensure you have time to correct errors before the board convenes.

Your record is the representation of your career that board members utilize to determine your competitiveness for selection for promotion. While multiple AQDs and awards demonstrate your experience and accomplishments, sustained superior PERFORMANCE in challenging billets, documented in your FITREPs, is the number one indicator of success.
- Appendix C of the Manual of Navy Officer Manpower and Personnel Classifications Volume II lists Service Schools authorized to be on the ODC/OSR. It can be located at: http://www.public.navy.mil/bupers-npc/reference/noc/NOOCSVol2/Pages/default.aspx. Additions and corrections are managed via NSIPS.

• To add a service school into the ODC (this feeds data to the OSR), the three digit service school code, course abbreviation, completion date and duration (weeks, or "cc" if correspondence course) are required. The course completion certificate must be sent to NSIPS for the course to be entered on your ODC/OSR. Submit either by fax (504-697-0342, DSN 647-0342), or scan and email (WORD or PDF format) to . NSIPS can also be reached through the 24-hour toll-free Help Line at 877-589-5991. As a last resort, you can send the documents via regular mail through the U.S. Postal Service to: NSIPS CUSTOMER SUPPORT CENTER, CDM SECTION, 2251 LAKESHORE DR., NEW ORLEANS, LA 70145.
• Entries from Officer Development School (ODS), formerly Officer Indoctrination School (OIS), may vary slightly. However, the two courses that should be listed on the ODC/OSR are: 00G Division Officer Leadership Course (formerly listed as Basic Leadership), Officer Training Command, Newport, Rhode Island (April 2006, ), P-7C-0100, 1 week, and 076 Officer Indoctrination Basic, Naval Education and Training Center, Newport, RI (Jan 1975- ), P-00-4302, weeks vary.