Important updates from our Navy Detailer for Physician Assistants.

 

Contact information for Navy PA Detailer

Phone number 901-874-4115 (DSN 882)

Navy Personnel Command

MSC Assignments (PERS-4415J)

 

 PERS 4415 Brief (Jan 2012) - Click here

To view a previous Detailing Brief - Detailing Brief_Aug10.pptx

 

NAPA Members, be sure to log in and review the Detailer Updates in the Medical Service Corps Update Archive below:

 

Previous information from the Detailers in the MSC Rudder Updates:
Please click on a date below to view the Detailers' informational updates.

 

January 2017

Projected Rotation Date (PRD) Extension Information

For MSC Officers, PRD extension requests are submitted to PERS-4415:

  • All requests should be emailed along with your Command's endorsement to the PERS-4415 email address:
  • DO NOT include your Social Security Number (including last 4) in a PRD extension request.
  • Please include a Command Point of Contact (POC). All PRD extension approvals or disapprovals from PERS-4415 will be sent to the requesting Officer and this Command POC via e-mail.
  • Please utilize the links below for more information. We have included a sample request letter template. Please do not hesitate to contact us if you have any questions.

MILPERSMAN 1301-104

http://www.public.navy.mil/bupers-npc/reference/milpersman/1000/1300Assignment/Documents/1301-104.pdf

PRD Extension Request Template:

http://www.public.navy.mil/bupers-npc/officer/Detailing/rlstaffcorps/medical/documents/prd%20extension%20request%20template.docx

 

WHEN WILL I GET MY ORDERS?

Orders are released based on priority and availability of funding, which may be 3-6 months prior to detach. Retirement and Separation orders are typically released 6 months prior to detach.

 

Check your professional record online: http://www.public.navy.mil/bupers-npc/career/recordsmanagement/Pages/default.aspx

Selection Boards: http://www.public.navy.mil/bupers-npc/boards/Pages/default.aspx

 

October 2016

Under the FY-17 Continuing Resolution (CR) Budget Appropriation, many are awaiting release of their orders. This is the result of a reduction in available funds and the prioritized release of PCS orders. Under the current CR, orders are released based on priority, with GSA, operational, and overseas billets being the highest priority. Historically, orders were released approximately 120 days prior to detaching. Unfortunately, we have seen the window for releasing orders shrink under the current budget constraints, particularly orders that involve training, or going to a lower priority billet. We are aware of the challenges this creates; please contact your detailer if you have not received your orders within 60 days of the month you are to detach. Additionally, if you are in the window for negotiating orders for your next assignment, please ensure that your Exceptional Family Member Program (EFMP) enrollment is up to date. Late or expired enrollment in EFMP may result in the delayed release of PCS orders, gapped billet for the gaining command, member’s loss of desired assignment, a forced unaccompanied tour, or delayed humanitarian assignment. For more information on the EFMP program, visit www.npc.navy.mil. Once on the site, visit “Support and Services”, then scroll down to “Exceptional Family Member”.

 

September 2016

Elimination of the Requirement to Display Officer Photo during Selection Boards

Following a review, the Navy decided that officer photos will no longer be displayed during promotion selection or administrative boards.

  • While it will still remain a requirement for officers to have a photograph as part of their record, we believe that by removing officers' photographs from selection boards will allow board members to concentrate more fully on an individual's overall performance record.
  • Officer's Fitness Reports (FITREP) and Performance Summary Reports (PSR) contain an individual's Physical Fitness Assessment information; officer photographs are simply redundant.
  • Each year, there are approximately 1,800 officer photographs mailed into promotion boards as official correspondence. We believe that eliminating the photograph requirement will lessen an administrative burden.

Q&A

  • Why was the decision made? In reviewing the Navy's board process, it was determined that the officer full-length photographs present redundant information to board members and do not provide significant value to the selection board process. While it will still remain a requirement to submit an officer photograph, we believe that by removing the officers' photographs from selection boards it will allow board members to concentrate more fully on the individual's overall performance record.
  • Who does it impact? The change affects all officers who are eligible for statutory or administrative boards.
  • When will it begin? The change became effective with the release of the NAVADMIN. The first statutory board affected by this policy will be the FY 18 Active-Duty O-8 selection board. All FY 17 administrative/Spot promotion boards and all FY 18 statutory boards and beyond will no longer display full-length photographs.
  • How many photos are submitted each year? Annually, the Navy receives approximately 10,000 officer full-length photographs. Last year the Navy received 1,800 photographs included in letters to the board. We believe that eliminating the photograph requirement will lessen an administrative burden that does not provide significant value.
  • Will the Navy eliminate the requirement for the full-length photo in an officer's service record? No. The officer full-length photographs remain a requirement in an officer's official military personnel file (OMPF). The photographs can be used for nominative packages in the detailing process.

 

June 2016

The summer season is PCS season, and PERS remains busy working with constituents to fill assignments. Unfortunately, the current fiscal challenges have slowed the release of orders, and consequently Officers have less time to plan their moves. PERS recognizes these shortened timelines add to the stress of an upcoming move. We anticipate the timelines between receipt of orders and the PCS month will improve; however, for the near future the timelines will be compressed.

For more info please see the article from Chief of Naval Personnel Public Affairs "PCS Orders Lead Times - Three things You need to Know" at: http://navylive.dodlive.mil/2016/06/22/pcs-orders-lead-times-three-things-you-need-to-know/

 

May 2016

As summer approaches, so too does the PCS season. Many will also begin negotiating for their next set of orders, and we hope PERS will be able to release orders 4-6 months in advance of a detach month. However, our recent experience has shown this may not be likely. This is the result of a reduction in the budget for PCS moves, and a change in the process that funds the three classes of PCS orders (rotational, operational, and training).

When a detailer proposes orders in the system, they are prioritized based on the billet to be filled (i.e. GSA, operational, CONUS shore, etc.). Once proposed orders are vetted through the various codes in NPC and the review is completed, the orders are placed in the queue, and released based on priority, month of detachment, and the availability of funds in the category (rotational, operational or training).

Historically, orders were released approximately 120 days prior to detaching. Unfortunately, we have seen the window for releasing orders shrink under the current budget constraints, particularly orders that involve training, or going to a low priority billet. We are aware of the challenges this creates; please contact your detailer if you have not received your orders within 90 days of the month you are to detach.

 

March 2016

Specialty Leader vs Detailer: What’s the Difference?

WHO THEY WORK FOR

Specialty leaders report to the Chief, BUMED via the Corps Chief. They serve as the Surgeon General’s subject matter expert (SME) and advocate for specialty-specific issues/concerns. Detailers work for Navy Personnel Command (NPC or PERS), which is a line command. While the specialty leaders and detailers work collaboratively, the perspective on various issues can differ due to policy. For instance, if the community is undermanned, the specialty leader may look at the workload in an overseas location and recommend that one of the two billets be gapped in order to support another command with a higher workload. PERS policy dictates priority of billets, and the detailer does not have the option to gap an overseas or operational billet in favor of a shore billet unless the overseas/operational command accepts that gap. Conversely, the specialty leader may not endorse an officer to leave the community due to manning levels, but the detailer may need to allow it for an officer selected by an Admiral to fill a specific billet (known as a By Name Request). Whereas the specialty leader’s recommendations are based on benefit to the specialty and Navy Medicine, detailers are required to comply with PERS policy where funding is a primary consideration. Variance of policy will trigger several levels of approval to ensure mission requirements justify the detailer’s efforts to supersede the applicable policy. This applies to tour lengths, priority assignments, time on station requirements, exceptional family member program, etc. So while specialty leaders and detailers work very closely together, they do have separate swim lanes and officers should be communicating with both.

WHAT THEY DO

Specialty leaders serve as a liaison between you, BUMED, and your specialty as a whole. They make recom- mendations for individual augmentee deployments, cross-leveling TAD support, and other duties as outlined in BUMEDINST 5420.12E. Specialty leaders are well versed in the populations served in various locations, the demands of the billets and the capabilities of the officers in their communities. They are resources for information on expected career paths for their specialty. As such, they serve as an advisor to the officers in their communities and the detailer when it comes to career management and assignments. The detailer’s role is to be the officer’s advocate. They advise for career advancement and service record management, provide record reviews in preparation for promotion boards, and negotiate orders for your next assignment. Detailers have visibility on an officer’s record, EFM status, PRIMS information, and can add additional qualification designators (AQDs). Specialty leaders do not have access to any official records unless the officer provides it to them. Detailers will often speak with both the officer and specialty leader to balance officer desire/needs with the needs of the Navy, and are the final approval authority for extension requests and PCS orders.

WHAT THEY DON’T DO

Specialty leaders do not write orders and do not make the ultimate determination on assignment location or timelines. As such, they cannot make promises to officers on future assignments. The detailer makes the final decision based on input from the officer and specialty leader.

Detailers cannot influence placement of an officer to a command leadership position, unless specifically slat- ed into a milestone billet (Director for Administration, Executive Officer, etc.). For example, an officer may have orders into a billet where the incumbent is a department head or director. The command will have its own internal process to select the next department head or director that may or may not be the incoming of- ficer.

Detailers typically do not speak with the commands regarding manning issues or billet moves, as their prima- ry loyalties are to the individual officers (with needs of the Navy at the forefront). Specialty leaders will of- ten talk to commands and make recommendations to the detailer accordingly, but the command’s point of contact at PERS is the placement officer. Placement officers represent the command’s interests and mitigate any issues/concerns between the detailer and the command. They ensure officers with orders to leave a com- mand have a backfill identified, and that the backfill meet the requirements of the billets they are entering.

WHY IS THIS IMPORTANT?

Officers must actively manage their records and careers, and they are not always aware of knowledge gaps pertaining to both that the detailer and specialty leader can fill. Officers should communicate with senior mentors, the detailers, and specialty leaders throughout their careers. At a minimum, officers should contact the detailer 12-18 months ahead of projected rotation dates (PRD) to discuss short and long-term goals, intent to transfer, separate or retire; or request an extension. Pertinent issues such as colocation, family situation, and medical situation, if applicable should also be shared if it will affect assignment determination.

 

February 2016

ADDITIONAL QUALIFICATION DESIGNATIONS (AQDs):

Reference: Manual of Navy Officer Manpower and Personnel Classifications Volume I, Major Code Structures NAVPERS 15839I, October 2015, Part D and can be viewed at http://www.public.navy.mil/bupers-npc/reference/noc/NOOCSVOL1/Documents/Manual%20I%2057_PT_D%20%28AQD%29.pdf
Detailers award most AQDs with documented evidence of qualification such as a FITREP or PIM, however, there are a few exceptions:

  • BUMED adds the primary AQD for the subspecialty. POC is LT Jason Niven at email
  • Joint Service AQDs, including Joint Professional Military Education, are managed by Joint Matters (PERS-45J): http://www.public.navy.mil/bupers-npc/officer/Detailing/jointofficer/Pages/default.aspx
  • AQDs for Executive Medicine (67A) and Managed Care Coordinator (67G) are awarded by the detailer with verification by NMETC that all competencies of the Joint Medical Executive Skills Development Program have been met. POC is Mr. Clinton Garrett at

When requesting AQD additions, please provide the code you are requesting paired with the supporting documentation. Guidance on the updated board procedures are now posted on the BUPERS-NPC web site. Use the link below and then under "Helpful Information" see "Updated Procedures for FY-17 Navy Active-Duty Promotion Selection Boards." There is similar information on the Reserve Board page. http://www.public.navy.mil/bupers-npc/boards/activedutyofficer/Pages/default.aspx

 

November 2015

Under the FY-16 Continuing Resolution (CR) Budget Appropriation, many are awaiting release of their orders. This is the result of a reduction in available funds and the prioritized release of PCS orders. Under the current CR, orders are released based on the priority, with GSA/IA, operational, and overseas billets being the highest priority. Historically, orders were released approximately 120 days prior to detaching. Unfortunately, we have seen the window for releasing orders shrink under the current budget constraints, particularly orders that involve training, or going to a lower priority billet. We are aware of the challenges this creates; please contact your detailer if you have not received your orders within 90 days of the month you are to detach.

Additionally, if you are in the window for negotiating orders for your next assignment, please ensure that your Exceptional Family Member Program (EFMP) enrollment is up to date. Late or expired enrollment in EFMP may result in the delayed release of PCS orders, gapped billet for the gaining command, member's loss of desired assignment, a forced un-accompanied tour, or delayed humanitarian assignment. For more information on EFMP program, visit www.npc.navy.mil. Once on the site, visit "Support and Services", then scroll down to "Exceptional Family Member."

 

September 2015

Talent Management Initiatives SECNAV:

“Our Navy-Marine Corps team's continued ability to dominate in the maritime domain requires innovation and forward thinking…As we continue to invest in platforms, we will also significantly increase the focus on our most important war fighting asset, our people…To that end, we are moving forward with multiple initiatives that will impact every Sailor and Marine. Some will be implemented immediately, others in the coming months and years. The ultimate goal of all of these changes is to promote a healthy, agile, and inno- vative organization capable of attracting, growing, and keeping the talent needed to address the national security challenges of the future.”

Priority Initiatives per ALNAV 050-15:

  • Changes to content and delivery of GMT Program.
  • Pilot program is ongoing to assess the benefits and utilization of 24/7 CAC access to fitness centers at Bremerton, Little Creek, and San Diego.
  • Office of Talent Optimization to be established at USNA to modernize the placement process to better match talent with assignments.

Career Flexibility:

  • Career Intermission Program: Sabbatical of up to three years to pursue personal goals. LEGPROP in place to increase quota from 40 to 400 with flexible benefits and payback options.
  • CIVINS: Graduate education opportunities with leading educational institutions. Piloting three URL officers this year, to expand to 30 in 2016.
  • Tours with Industry (TWI): Opportunities for top-performing Service Members not just to observe, but also to lead the processes of high-performing corporations, returning to the Naval Service in positions of influence and armed with the newest insights that propel the global business cycle. Piloting five in 2015 with Amazon and FEDEX, 10 offic- ers/10 enlisted in 2016 and program expands to 30 Sailors in ‘17.

Meritorious Advancement Program:

  • Change to the Command Advancement Program by an increase in advancement quotas by 5%, and redistribution of unused advancement quotas to other commands. FY-16 program expansion to shore commands planned. NAVAD- MIN 141/15 discusses this year’s MAP procedures.

NAVADMIN 178/15—Physical Readiness Program Policy Changes

  • 2015 Cycle 2 BCA measurements will be for monitoring purposes only and will not count as a PFA failure.
  • Effective 1 Jan 2016, BCA will be measured as a three step process: Apply Ht/Wt table / Single-site abdominal cir- cumference / Body circumference.
  • Effective 1 Jan 2016, all PFA failures in the most recent three year period will be re-set to one failure.
  • Effective 1 Jan 2016, a Sailor who fails two PFA cycles in the most three year period will be processed for adminis- trative separation. - Opportunity for retention for Sailors subject to an approved or pending administrative separation.

Maternity and Convalescent Leave Policy:

  • COs shall grant up to 126 days of convalescent leave as requested by a service member (retroactive to 01 Jan 15).
  • 126 days of convalescent leave includes a 42-day period to be taken immediately after the mothers release from MTF following child birth. Additional Maternity Leave (AML) of up to 84 days does not need to be taken consecutively, but must be used within the first year after the child’s birth.
  • If a second child is born prior to a member using all AML, the amount of maternity leave and AML resets up to 126 days.

 

August 2015

AQDs:

Your record is the representation of your career that board members utilize to determine your competitiveness for selection for promotion. While multiple AQDs and awards demonstrate your experience and accomplishments, sustained superior PERFORMANCE in challenging billets, documented in your FITREPs, is the number one indicator of success. Some officers have more opportunities for service schools specif- ic to their subspecialties.

Service Schools:

Appendix C of the Manual of Navy Officer Manpower and Personnel Classifications Volume II lists Service Schools authorized to be on the ODC/OSR. It can be found at: http://www.public.navy.mil/bupers-npc/reference/noc/NOOCSVol2/Pages/default.aspx

Additions and corrections are managed via NSIPS. To add a service school into the ODC (this feeds data to the OSR), the three digit service school code, course abbreviation, completion date and du- ration (weeks, or "cc" if correspondence course) are required. The course completion certificate must be sent to NSIPS for the course to be entered on your ODC/OSR. Submit either by fax (504-697-0342, DSN 647-0342), or scan and email (WORD or PDF format) to . NSIPS can also be reached through the 24-hour toll-free Help Line at 877-589-5991. As a last resort, you can send the documents via regular mail through the U.S. Postal Service to: NSIPS CUSTOMER SUPPORT CENTER, CDM SECTION
2251 LAKESHORE DR., NEW ORLEANS, LA 70145

Entries from Officer Development School (ODS), formerly Officer Indoctrination School (OIS), may vary slightly. However, the two courses that should be listed on the ODC/OSR are:
00G Division Officer Leadership Course (formerly listed as Basic Leadership), Officer Training Command, Newport, Rhode Island (April 2006, ), P-7C- 0100, 1 week
076 Officer Indoctrination Basic, Naval Education and Training Center, Newport, RI (Jan 1975), P-00-4302, weeks vary

Academic Degree Updates:

To add academic degrees to the ODC/OSR, refer to Education Codes in Appendix D of NAVPERS 15839I, Volume II. This appendix shows a listing of institution (college/university) abbreviations, major fields of study, etc. To have your formal education updated, sealed transcripts directly from the university must be sent to: Navy Personnel Command, PERS-45E, 5720 Integrity Dr., Millington, TN 38055-4500. If transcripts are not available (verify this with the institution's registrar), contact PERS-45E for guidance at (901) 874-4946/4992. Transcripts will be sent from PERS-45E to PERS-313 after the ODC/OSR updates are made, and then scanned into your Official Military Personnel File (OMPF), which you can access via BOL. It will take approximately one week after additions/changes to the databases for the updates to appear in the ODC/OSR (BOL). It will take approximately 45-60 days to see the transcript scanned into the OMPF.

 

July 2015

WHEN WILL I GET MY ORDERS?

Orders are released based on priority and availability of funding, which may be 4-6 months prior to detach. Retirement and Separation orders are typically released 6 months prior to detachment.

Check your professional record online: http://www.npc.navy.mil/CareerInfo/Recordsmanagement/

Selection Boards: http://www.npc.navy.mil/Boards/GeneralBoardInfo/

Request Extension: http://www.npc.navy.mil/bupers-npc/officer/Detailing/rlstaffcorps/medical/Pages/default.aspx

Orders have not been posted on BOL for a while now, but many do not know where to look in NSIPS.
How to Find Orders in NSIPS:

Where to Find Orders in NSIPS

 

Apr 2015

As we approach summer, many are awaiting their orders and are confused as to why others have had orders for months while they still don't have them for an Au- gust or September move.

Orders are released based on priority and availability of funding. Several sets of orders were funded for FY-15 with an end of FY-14 "money dump" that allowed PERS to release orders early. Funding for FY-15 has been limited, and orders are currently being released as funding allows. This is typically 90-120 days prior to detach.
Detailers propose orders in the system, which are electronically routed through several queues that include placement for both losing and gaining commands, over- seas screening and EFM when applicable, QA, and costing review. Once funded, orders are released via message traffic to the gaining and losing commands and visi- ble to the officer on their NSIPS account. Officers should call their detailer to check on orders if they have not been received 90 days prior to their detach month.

Jan 2015

The following are recommended steps to prepare your record for a promotion board:

  • Go to BUPERS On-Line (BOL) to request your OSR (officer summary record) and PSR (performance summary report). Note that the process to receive these documents has changed and officers should refer to the BUPERS homepage for additional guidance.
  • Ensure that you have a current official photograph in your record; the photo must be in your current rank. Ref: NAVADMIN 103/07 and MILPERSMAN 1070-180.
  • Go to BOL and OMPF to check your FITREP continuity (no gaps greater than 90 days). If you are in or above zone for the current fiscal year boards, request a record review with your detailer and at least two other senior officers/mentors. Request the review at least 6 months before the board to ensure you have time to correct errors before the board convenes.

Your record is the representation of your career that board members utilize to determine your competitiveness for selection for promotion. While multiple AQDs and awards demonstrate your experience and accomplishments, sustained superior PERFORMANCE in challenging billets, documented in your FITREPs, is the number one indicator of success.
- Appendix C of the Manual of Navy Officer Manpower and Personnel Classifications Volume II lists Service Schools authorized to be on the ODC/OSR. It can be located at: http://www.public.navy.mil/bupers-npc/reference/noc/NOOCSVol2/Pages/default.aspx. Additions and corrections are managed via NSIPS.

  • To add a service school into the ODC (this feeds data to the OSR), the three digit service school code, course abbreviation, completion date and duration (weeks, or "cc" if correspondence course) are required. The course completion certificate must be sent to NSIPS for the course to be entered on your ODC/OSR. Submit either by fax (504-697-0342, DSN 647-0342), or scan and email (WORD or PDF format) to . NSIPS can also be reached through the 24-hour toll-free Help Line at 877-589-5991. As a last resort, you can send the documents via regular mail through the U.S. Postal Service to: NSIPS CUSTOMER SUPPORT CENTER, CDM SECTION, 2251 LAKESHORE DR., NEW ORLEANS, LA 70145.
  • Entries from Officer Development School (ODS), formerly Officer Indoctrination School (OIS), may vary slightly. However, the two courses that should be listed on the ODC/OSR are: 00G Division Officer Leadership Course (formerly listed as Basic Leadership), Officer Training Command, Newport, Rhode Island (April 2006, ), P-7C-0100, 1 week, and 076 Officer Indoctrination Basic, Naval Education and Training Center, Newport, RI (Jan 1975- ), P-00-4302, weeks vary.

Nov 2014

From our Detailers:

Your detailer is here to support you and your career! Don't wait to utilize this valuable service.

The following are recommended steps to prepare your record for a promotion board:

  1. Download or request your OSR (officer summary record) and PSR (performance summary record), from BUPERS on-line.
  2. Make sure you have a current official photograph in your record; photograph must your current rank. Ref: NAVADMIN 103/07 and MILPERSMAN 1070-180.
  3. Ensure FITREP continuity (PERS policy is for no gaps greater than 90 days, HOWEVER, Detailers recommend that you correct all gaps in your record).
  4. If you are in zone or above zone for the current fiscal year, request a complete record review with your detailer and at least two other senior officers/mentors.
    1. NOTE: If you are above zone, a letter to the board is strongly recommended; detailers are available to assist with your letter to the board.
  • Remember, your record is the representation of your career that board members utilize to determine promotion status. While multiple Additional Qualification Designation codes (AQDs) and awards demonstrate your experience and accomplishments, sustained, superior PERFORMANCE, PERFORMANCE, PERFORMANCE documented in your FITREP is recipe for success. Don't rely on others to manage your career; take control of your own career and record management.
  • It is important to familiarize yourself with BUPERSINST 1610.10C (Navy Performance Evaluation System) to understand the rules of forced distribution and trait marks. BUPERSINST 1610.10C is your starting point if you have questions regarding FITREPs. If after reviewing the instruction you still have questions, contact your detailer for further assistance.
  • Detailers are often asked for points of contact via email or phone to get answers to questions pertaining to records management, retirement calculations, transition from active duty Reserves, etc. Although detailers are always available to assist, we will often refer officers another office to ensure they have accurate information for their specific circumstances. Navy Personnel Command (NPC) has a web directory with links to all codes that we use on a daily basis and is found at: http://www.public.navy.mil/bupers-npc/organization/Pages/NPCWebDirectory.aspx
  • Looking for information about your PCS entitlements or directives that guide our detailing processes? The Military Personnel Manual (MILPERSMAN) can be found at: http://www.public.navy.mil/bupers-npc/reference/milpersman/1000/Pages/default.aspx

Oct 2014

Your detailer is here to support you and your career! Don't wait to utilize this valuable service.

The following are recommended steps to prepare your record for a promotion board:

  1. Download or request your OSR (officer summary record) and PSR (performance summary record), from BUPERS on-line.
  2. Make sure you have a current official photograph in your record; photograph must be in your current rank. Ref: NAVADMIN 103/07 and MILPERSMAN 1070-180.
  3. Ensure FITREP continuity (PERS policy is for no gaps greater than 90 days, HOWEVER, Detailers recommend that you correct all gaps in your record).
  4. If you are in zone or above zone for the current fiscal year, request a complete record review with your detailer and at least two other senior officers/mentors. NOTE: If you are above zone, a letter to the board is strongly recommended; detailers are available to assist with your letter to the board.

Remember, your record is the representation of your career that board members utilize to determine promotion status. While multiple Additional Qualification Designation codes (AQDs) and awards demonstrate your experience and accomplishments, sustained, superior PERFORMANCE, PERFORMANCE, PERFORMANCE documented in your FITREP is the recipe for success. Don't rely on others to manage your career; take control of your own career and record management.

It is important to familiarize yourself with BUPERSINST 1610.10C (Navy Performance Evaluation System) to understand the rules of forced distribution and trait marks. BUPERSINST 1610.10C is your starting point if you have questions regarding FITREPs. If after reviewing the instruction you still have questions, contact your detailer for further assistance.

Detailers are often asked about Additional Qualification Designation (AQDs) codes and how to add them to the member's record. Detailers award most AQDs with documented evidence of qualification such as a fitness report, however, there are a few exceptions:

    • BUMED adds or modifies subspecialties, not AQDs. POC is here.
    • Joint Service AQDs, including Joint Professional Military Education, are managed by Joint Matters (PERS-45J).
    • AQDs for Executive Medicine (67A) and Managed Care Coordinator (67G) are awarded by the detailers with verification by NMETC that all competencies of the Joint Medical Executive Skills Development Program have been met. POC is here or phone (301) 319-4739.
    • Reference: Manual of Navy Officer Manpower and Personnel Classifications Volume I, Major Code Structures NAVPERS 15839I, July 2014, Part D.
  • Reference: Manual of Navy Officer Manpower and Personnel Classifications Volume I, Major Code Structures NAVPERS 15839I, July 2014, Part D.

Sep 2014

LETTERS OF INTENT/OVERSEAS SCREENING: Due to the amount of time that it can take for orders to get through the system, PERS will start issuing Letters of Intent on 1 Sep 2014 that will enable officers to initiate their overseas screening pending the actual release of orders. Overseas screening needs to be completed by the active duty member within 30 days of orders receipt (family members need to be completed within 60 days). While there may be de- lays due to the need for further evaluation, specialty appointments, etc., this should be the exception. If screening has not been completed within 60 days, new policy dictates that orders will be modified and the officer reassigned in CONUS to a location that meet the needs of the Navy. A NAVADMIN will most likely be released in the near future that further explains the new policy. PLEASE DO NOT PROCRASTINATE WITH OVERSEAS SCREENING FOR YOUR OR YOUR FAMILY MEMBERS. References: NAVADMIN 203/14.

EXCEPTIONAL FAMILY MEMBER (EFM) UPDATES: EFM updates are required every 3 years, or within 12 months of PRD. Proposed orders will not get past the EFM program manager if an evaluation is due. There are some diagnoses that require EFM evaluation even if the family member is "doing great". They may only be EFM category 1, but still have to meet all requirements to ensure that the medical needs of your family members can be met. Refer- ences: SECNAVINST 1754.5B, OPNAVINST 1754.2D, and MILPERSMAN 1300-700.

ADDITIONAL QUALIFICATION DESIGNATION (AQDs) CODES: Detailers are often asked about Additional Qualification Designation (AQDs) codes and how to add them to the member's record. Detailers award most AQDs with documented evidence of qualification such as a fitness report, however, there are a few exceptions:

  • BUMED adds or modifies subspecialties, not AQDs. POC is here.
  • Joint Service AQDs, including Joint Professional Military Education, are managed by Joint Matters (PERS-45J).
  • AQDs for Executive Medicine (67A) and Managed Care Coordinator (67G) are awarded by the detailers with verification by NMETC that all competencies of the Joint Medical Executive Skills Development Program have been met. POC is here or phone (301) 319-4739.
  • Reference: Manual of Navy Officer Manpower and Personnel Classifications Volume I, Major Code Structures NAVPERS 15839I, July 2014, Part D.

Aug 2014

Letters of Intent/Overseas Screening: Due to that amount of time that it can take for orders to get through the system, PERS will start issuing Letters of Intent on 01 Sep 2014 that will enable officers to initiate their overseas screening pending the actual release of orders. Overseas screening needs to be completed by the active duty member within 30 days of orders receipt (family members need to be completed within 60 days). While there may be delays due to the need for further evaluation, specialty appointments, etc. this should be the exception. If screening has not been completed within 60 days, new policy dictates that orders will be modified and the officer reassigned in CONUS to a location that meet the needs of the Navy. A NAVADMIN will most likely be released in the near future that further explains the new policy. PLEASE DO NOT PROCRASTINATE WITH OVERSEAS SCREENING FOR YOU OR YOUR FAMILY MEMBERS!

Exceptional Family Member (EFM) Updates: EFM updates are required every 3 years, or within 12 months of PRD. Proposed orders will not get past the EFM program manager if an evaluation is due. There are some diagnoses that require EFM evaluation even if the family member is "doing great". They may only be category 1, but still have to meet all requirements to ensure that the medical needs of your family members can be met. References: SECNAVINST 1754.5B, OPNAVINST 1754.2D, and MILPERSMAN 1300-700.

Jul 2014

Please join us in welcoming CAPT Kim Zuzelski as our newest MSC Detailer! CAPT Zuzelski is a Dietitian with extensive clinical, administrative and operational experience. She will be taking over for CAPT Kim Ferland as the MSC Clinical Care Specialties (CCS) Detailer effective July 7th.

Your record - your career! The following are recommended steps to prepare your record for a promotion board:

  • Go to BUPERS On-Line (BOL) to down load your OSR (officer summary record) and PSR (performance summary report).
  • Ensure that you have a current official photograph in your record; the photo must be in your current rank. Ref: Ref: NAVADMIN 103/07 and MILPERSMAN 1070-180.
  • Go to BOL to check your FITREP continuity (no gaps greater than 90 days).
  • If you are in or above zone for the current fiscal year boards, request a record review with your detailer and at least two other senior officers/mentors. Request the review at least 6 months before the board to ensure you have time to correct errors before the board convenes.
  • If you are above zone, a letter to the board is strongly recommended; detailers are available to provide guidance on your letter to the board.

Your record is the representation of your career that board members utilize to determine your competitiveness for selection for promotion. While multiple AQDs and awards demonstrate your experience and accomplishments, sustained superior PERFORMANCE in challenging billets, documented in your FITREPs, is the number one indicator of success.

Jun 2014

Your record - your career! The following are recommended steps to prepare your record for a promotion board:

  • Go to BUPERS On-Line (BOL) to down load your OSR (officer summary record) and PSR (performance summary report).
  • Ensure that you have a current official photograph in your record; the photo must be in your current rank. Ref: Ref: NAVADMIN 103/07 and MILPERSMAN 1070-180.
  • Go to BOL to check your FITREP continuity (no gaps greater than 90 days).
  • If you are in or above zone for the current fiscal year boards, request a record review with your detailer and at least two other senior officers/mentors. Request the review at least 6 months before the board to ensure you have time to correct errors before the board convenes.
  • If you are above zone, a letter to the board is strongly recommended; detailers are available to provide guidance on your letter to the board.

Your record is the representation of your career that board members utilize to determine your competitiveness for selection for promotion. While multiple AQDs and awards demonstrate your experience and accomplishments, sustained superior PERFORMANCE in challenging billets, documented in your FITREPs, is the number one indicator of success.

May 2014

Your record - your career! The following are recommended steps to prepare your record for a promotion board:

  • Go to BUPERS On-Line (BOL) to down load your OSR (officer summary record) and PSR (performance summary report).
  • Ensure that you have a current official photograph in your record; the photo must be in your current rank. Ref: Ref: NAVADMIN 103/07 and MILPERSMAN 1070-180.
  • Go to BOL to check your FITREP continuity (no gaps greater than 90 days).
  • If you are in or above zone for the current fiscal year boards, request a record review with your detailer and at least two other senior officers/mentors. Request the review at least 6 months before the board to ensure you have time to correct errors before the board convenes.
  • If you are above zone, a letter to the board is strongly recommended; detailers are available to provide guidance on your letter to the board.

Your record is the representation of your career that board members utilize to determine your competitiveness for selection for promotion. While multiple AQDs and awards demonstrate your experience and accomplishments, sustained superior PERFORMANCE in challenging billets, documented in your FITREPs, is the number one indicator of success.

Apr 2014

Your record - your career! The following are recommended steps to prepare your record for a promotion board:

  • Go to BUPERS On-Line (BOL) to request your OSR (officer summary record) and PSR (performance summary report).
  • Ensure that you have a current official photograph in your record; the photo must be in your current rank. Ref: NAVADMIN 103/07 and MILPERSMAN 1070-180.
  • Go to BOL to check your FITREP continuity (no gaps greater than 90 days).
  • If you are in or above zone for the current fiscal year boards, request a record review with your detailer and at least two other senior officers/mentors. Request the review at least 6 months before the board to ensure you have time to correct errors before the board convenes.
  • If you are above zone, a letter to the board is strongly recommended; detailers are available to provide guidance on your letter to the board.

Your record is the representation of your career that board members utilize to determine your competitiveness for selection for promotion. While multiple AQDs and awards demonstrate your experience and accomplishments, sustained superior PERFORMANCE in challenging billets, documented in your FITREPs, is the number one indicator of success. While multiple AQDs and awards demonstrate your experience and accomplishments, sustained superior PERFORMANCE in challenging billets, documented in your FITREPs, is the number one indicator of success.

Mar 2014

Your record - your career! The following are recommended steps to prepare your record for a promotion board:

  • Go to BUPERS On-Line (BOL) to request your OSR (officer summary record) and PSR (performance summary report).
  • Ensure that you have a current official photograph in your record; the photo must be in your current rank. Ref: NAVADMIN 103/07 and MILPERSMAN 1070-180.
  • Go to BOL to check your FITREP continuity (no gaps greater than 90 days).
  • If you are in or above zone for the current fiscal year boards, request a record review with your detailer and at least two other senior officers/mentors. Request the review at least 6 months before the board to ensure you have time to correct errors before the board convenes.
  • If you are above zone, a letter to the board is strongly recommended; detailers are available to provide guidance on your letter to the board.

Your record is the representation of your career that board members utilize to determine your competitiveness for selection for promotion. While multiple AQDs and awards demonstrate your experience and accomplishments, sustained superior PERFORMANCE in challenging billets, documented in your FITREPs, is the number one indicator of success. While multiple AQDs and awards demonstrate your experience and accomplishments, sustained superior PERFORMANCE in challenging billets, documented in your FITREPs, is the number one indicator of success.

Feb 2014

Your record your career!

The following are recommended steps to prepare your record for a promotion board:

  • Go to BUPERS On-Line (BOL) to request your OSR (officer summary record) and PSR (performance summary report). Note that the process to receive these documents has changed and officers should refer to the BUPERS homepage for additional guidance. Ensure that you have a current official photograph in your record; the photo must be in your current rank. Ref: NAVADMIN 103/07 and MILPERSMAN 1070-180.
  • Go to BOL to check your FITREP continuity (no gaps greater than 90 days).
  • If you are in or above zone for the current fiscal year boards, request a record review with your detailer and at least two other senior officers/mentors. Request the review at least 6 months before the board to ensure you have time to correct errors before the board convenes. If you are above zone, a letter to the board is strongly recommended; detailers are available to provide guidance on your letter to the board.
  • Your record is the representation of your career that board members utilize to determine your competitiveness for selection for promotion. While multiple AQDs and awards demonstrate your experience and accomplishments, sustained superior PERFORMANCE in challenging billets, documented in your FITREPs, is the number one indicator of success. While multiple AQDs and awards demonstrate your experience and accomplishments, sustained superior PERFORMANCE in challenging billets, documented in your FITREPs, is the number one indicator of success.

Jan 2014

With selection board season in full swing, your detailers are here to support you!

The following are recommended steps to prepare your record for a promotion board:

  • Go to BUPERS ON-Line (BOL) to request your OSR (officer summary record) and PSR (performance summary report). Note that the process to receive these documents has changed.
  • Ensure that you have a current official photograph in your record; the photo must be in your current rank. Ref: NAVADMIN 103/07 and MILPERSMAN 1070-180.
  • Go to BOL to check your FITREP continuity (no gaps greater than 90 days).
  • If you are in or above zone for the current fiscal year boards, request a record review with your detailer and at least two other senior officers/mentors. Request the review at least 6 months before the board to ensure you have time to correct errors before the board convenes.
  • If you are above zone, a letter to the board is strongly recommended; detailers are available to assist with your letter to the board.
  • Your record is the representation of your career that board members utilize to determine your competitiveness for selection for promotion. While multiple AQDs and awards demonstrate your experience and accomplishments, sustained superior PERFORMANCE in challenging billets, documented in your FITREPs, is the number one indicator of success.

Sep 2013

NAVADMIN 218/13 has been released and provides guidance on same-sex marriage benefits and has specific information regarding overseas assignments. At this time, because it is unclear whether a same-sex dependent will be recognized by the host nation, the Navy will not authorize an accompanied overseas assignment to a foreign country for a same-sex spouse. Until these issues are resolved, PCS authorization for same-sex spouses who would normally accompany a service member in receipt of OCONUS PCS orders are on hold except for Hawaii, Alaska, Guam, and Puerto Rico, the U.S. Virgin Islands, and U.S. territories and possessions (excluding the former Trust Territories of the Pacific Islands). This is to ensure appropriate legal protections are in place for the service members and their spouses. For more information, please refer to the Navy Personnel Command website.

Are you ready for the FY 15 selection boards? Your detailers are available to conduct record reviews to help prepare your record for the upcoming boards. For more information, contact your detailer.

Projected Rotation Date (PRD) Extension Information. Please note the following information when submitting PRD extension requests:

  • Please DO NOT include your Social Security Number (including last 4) in ANY PRD extension request documents submitted by you or your command to PERS-4415.
  • Please include a Command Point of Contact (POC) at your command with which we can send a response e-mail to. All PRD extension approval/disapproval responses from PERS-4415 will go to this Command POC via e-mail.
  • All requests should be e-mailed along with your command's endorsement to your Detailer.